Administrative Coordinator TTU

Texas Tech University
United States, Texas, Lubbock
Dec 19, 2024
Lubbock Administrative Coordinator TTU 39390BR Human Resources Position Description Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world. About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. About the Department and/or College The Office of Human Resources collaborates with administration, faculty, staff, and student employees to support the success of the university's campus population through the recruitment, development, and retention of a talented and fully engaged workforce. The Administrative Coordinator plays a vital role in supporting the members of the Human Resources team by assisting all visitors with grace, tactfulness, and respect. Our goal is to be companionate while being solution focused. Major/Essential Functions Everyday as the Administrative Coordinator you will: Be the initial contact for Human Resources inquiries, requiring professionally handling phone calls and in person requests Handle confidential and non-routine information, referring to others as appropriate Provide departmental support with general and specialized information that may require the use of judgment, tact, and sensitivity Provide administrative support to departmental staff, to include, ordering supplies, making travel arrangements, reconciling procurement card statements, screening phone calls, and preparing various documents Assist with data entry tasks for the Employee Services Center, including verifying previous and current employment Required Qualifications Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis. Preferred Qualifications Knowledge of administrative and clerical procedures and systems Ability to work independently and also on teams as assigned Ability to act with diplomacy and tact in tense or high pressure situations Ability to work with a sense of urgency in a fast-pace environment with shifting priorities, with multiple interruptions Organize, coordinate, and prioritize multiple tasks simultaneously Ability to write professional correspondence such as memos, emails, and letters Knowledge of Microsoft Office Suite products and general office equipment, including a personal computer Bilingual in Spanish/English Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Does this position work in a research laboratory? No Required Attachments Cover Letter, Professional/Personal References, Resume / CV Job Type Full Time Pay Basis Hourly Minimum Hire Rate 16.89 Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. Travel Required None Shift Day Grant Funded? No Job Group Executive and Admin Assistants EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. Air Force Specialty Code 3A1X1 Army Military Occupational Specialty Code 42L, 42E Marine Military Occupational Specialty Code 0111, 0101 Navy Enlisted Classification Code 1802, 641X