Travel & Expense Associate

The Travel & Expense Associate will be responsible for processing and managing employee travel and expense reports in accordance with company policies. This position requires attention to detail, strong organizational skills, and the ability to work in a fast-paced environment while ensuring compliance with internal controls and company procedures.

What you'll do:

• Travel and Expense Report Processing:
  • Review and process employee travel and expense reports for accuracy, completeness, and compliance with company policies.
  • Ensure receipts and supporting documentation are provided for all expenses.
  • Reconcile credit card statements with employee-submitted expenses and identify any discrepancies.
• Policy Adherence and Guidance:
  • Provide assistance and guidance to employees on the proper procedure for submitting travel and expense reports.
  • Educate employees on company policies related to travel and expenses.
• Record Maintenance and Data Entry:
  • Maintain accurate records of travel bookings, expense reports, and reimbursements.
  • Enter data into the financial system and ensure timely processing of reimbursements.
• Communication and Coordination:
  • Work closely with employees, finance teams, and external vendors to resolve any discrepancies or issues.
  • Assist in coordinating travel bookings, including flight, hotel, and transportation arrangements, as necessary.
• Reporting and Analysis:
  • Generate monthly reports on travel and expenses to support the Accrual entries and account reconciliation.
• Reconciliation and Audits:
  • Assist in periodic audits of travel and expense reports to ensure adherence to corporate policies and regulations.
  • Support the Finance team with year-end closing processes and audits as needed.

What we are looking for:

Required Skills and Qualifications:

• Education: High school diploma or equivalent required. Associate's degree in Accounting, Finance, or related field preferred.
• Experience: Minimum of 1-2 years of experience in a finance, accounting, or administrative role; prior experience with travel and expense management is a plus.
• Skills:
  • Strong attention to detail and organizational skills.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Ability to handle confidential information with discretion.
  • Excellent communication skills, with the ability to collaborate across teams and regions.
  • Ability to work independently and as part of a team.
• Other Requirements:
  • Knowledge of expense management software or enterprise resource planning (ERP) systems is a plus (e.g., Concur, SAP, etc.).
  • Knowledge of Amex GBT systems is a plus
  • Ability to manage multiple tasks and work in a fast-paced, global environment.

Perks you'll get:

• Access to Medical, Dental, Vision, Life, and Disability insurance
• Eligible to elect other voluntary benefits including: Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, and additional life insurance coverages
• 401(k) Retirement Plan with company matched contributions
• Full training to learn the business and enhance professional skills
• Employee discounts, including discounted prices on the purchase of Avis/Budget cars
• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services
• Community involvement opportunities

Who are we?

Avis Budget Group is a global leader in mobility, delivering innovative solutions to clients around the world. Our team thrives on collaboration, diversity, and excellence. We are currently seeking a detail-oriented and proactive Travel and Expense Associate to support our global travel and expense processes. In this role, you will play a critical part in ensuring smooth, efficient, and cost-effective management of travel and expense activities across multiple regions.

The fine print:

Avis Budget Group is an equal opportunity employer - M/F/Veterans/Disabled.