Finance and Administration Director - INTEGRATE

Lead program annual budget development process that includes managing the annual work plan, life-of-project, and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices, and work with staff in developing budgets for technical activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year.

Supports the Project Director in the management of the project, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high quality operations and administrative support within local laws and available resources, and in an environment with adequate internal controls, adhering to contracts regulations, MSH Policies, and standard operating procedures.

Facilitates coordination and collaboration with MSH Headquarters teams and Country Administration and Operations teams to ensure peer support, knowledge sharing, and capacity strengthening.

Maintain systems for program budget monitoring and tracking that include financial and contractual data. Provide routine pipeline analyses to the Project leadership team and USAID, and any ad hoc reports requested by USAID or PEPFAR. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.

Responsible for coordination of contract management activities in collaboration with the MSH Contracts Management Team. Support program staff, home office and partners to draft, manage and monitor implementation of contracts. Provide routine progress reports to program management team.

Collaborate with country office leads and MSH home office for preparation of budgets and budget amendments to be submitted to USAID.

Execute management processes and methodologies to ensure results are delivered on time and within budget.

Monitor adjustments to budgets whenever required.

Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.

Ensure timely, high-quality, and complete submission of all reporting requirements.

Responsible for all program accounting and financial reporting systems and related reporting in compliance with USAID financial and accounting rules and regulations, including the management of multiple funding sources from USAID entities.

Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.

Ensure all INTEGRATE program staff are trained on USAID Rules and Regulations and compliance with the Cooperative Agreement or Contract, as well as PEPFAR reporting requirements.

Contribute to the design and implementation of technical assistance assignments focused on strengthening the financial management, accounting, and compliance, and sub-award and grants management of local partners, as appropriate. This could include providing input to work plans, reviewing technical outputs of assignments, providing mentorship or direct support to assignments, and/or coaching teams of financial management specialists.

Actively participate in transition planning and implementation with governments and other stakeholders.

Rapidly start-up and roll out financial and administrative systems at a country level as buy-ins are activated in different countries.

In collaboration with MSH Corporate Contracts, oversee the contracts and grants management team, contributing to performance management, orientation, and training on INTEGRATE requirements.

Develop and monitor metrics for measuring grant and financial management performance of local organizations.

Oversee and lead cost-efficient sub-awarding of multiple organizations within host countries.

Collaborate with the Project Director to (a) ensure that project activities and management operations are implemented as per MSH Mission, values, and policies, and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH's reputation - Financial, Contractual and political integrity.

In liaison with MSH's FP&A and Internal Audit units, coordinates, execution of internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.