Division Analyst

ObGyn-REI-Core

Full Time

82763BR

Job Summary

The Division Analyst will manage the full general operations of the Division of Reproductive Endocrinology and Infertility (REI) as well as additional division specific programs that may include the Fellowship Program in the Department of Obstetrics, Gynecology, & Reproductive Sciences. The Division Analyst will serve as the main liaison of the REI Division in partnership with the Director of Administration and provide direct support to the Division Chief, Program Directors (e.g. Division, Fellowship, etc.), and faculty members, ensuring that Division operates at the level of excellence expected by the UCSF community and our external constituents. The individual will communicate on behalf of the Chief and Program Directors (e.g. Division, Fellowship, etc.) with UCSF faculty and leadership, funders, the public and governmental agencies. This position will receive general direction from the Division Chiefs, Program Directors, faculty members and/or the Director of Administration in the form of objectives with deadline driven goals. The Division Analyst will be responsible for maintaining project deliverables of the division and creating project timelines to ensure operational efficiency across multiple entities that the REI Division interacts with. The position will also manage the maintenance of REI standard operating procedures and will handle communications regarding any new process improvement developments or changes in the existing processes. Additional duties may also include managing complex calendar appointments, meeting setup for multiple leadership entities with conflicting demands and medium to largescale events and arranging complex international/domestic travel requests as well as processing expense reimbursements. In addition to these responsibilities, this position will be collaborating with the CRH/REI Analyst to provide seamless coverage for all the administrative activities of the Division that include but are not limited to, as well as may serve as a floater for other Divisions in the Department:

* Organizing multi-layered interviews for faculty recruitments as well as onboarding/off boarding; Facilitating logistics for division meetings and/or events; providing backup support to the individual divisions; drafting and editing high-level correspondences, update CVs, edit scientific manuscripts including journal articles, abstracts, and book chapters as directed by the Chief, Director(s), faculty members; may act as a central liaison for information related to the division for both ancillary divisions and external organizations, as needed. This position will also serve as back-up to the CRH/REI Analyst and acts as the REI safety coordinator for vacation, leaves, etc. Administers facilities and space logistics and manages equipment needs. Develops and implements procedures for equipment inventory.
* Generate reports as required. Independently coordinate the Physician credentialing and privilege process, coordinate the faculty and staff recruitment and hiring process. The incumbent will also attend meetings, take notes and synthesize meeting data into coherent written meeting minutes for distribution to faculty and fellows.
* Partner with the Program Directors (e.g. Division, Fellowship. Etc.) in the Department of Obstetrics, Gynecology, & Reproductive Science to orchestrate/oversee all educational programs, clinical assignments, and curriculum and programmatic components of the complex ACGME fellowship program to ensure all aspects of the education program run smoothly, efficiently, effectively and professionally, while balancing multiple tasks simultaneously. This individual will serve as the main liaison/resource for the fellows, grand rounds, and fellowship specific meetings.

The Division Analyst must be able to triage and prioritize in a fast-paced environment, work independently with minimal supervision, remain current in technological applications, be exceedingly well-organized and flexible, be a pragmatic problem-solver and a team player, with excellent communication skills and meticulous attention to details. Diplomacy and tact are essential, together with excellent verbal and written communication skills

This position will require the candidate to be onsite 3 days a week.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.05 - $53.50 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Obstetrics, Gynecology and Reproductive Sciences (Ob/Gyn & RS) is a major academic The Department of Obstetrics, Gynecology and Reproductive Sciences (Ob, Gyn & RS) is a major academic Department in the School of Medicine, engaged in clinical, research and training activities at the Parnassus, Mount Zion, and Zuckerberg San Francisco General Hospital campuses, the new Betty Irene Moore Women's Hospital at Mission Bay, as well as satellite locations throughout the Bay Area, with an annual operating budget of $149 million. The Department has 100 full-time faculty, 117 other academic appointees, 13 post-doctoral fellows, 20 clinical fellows, 32 residents, 138 voluntary clinical faculty and 270 staff.

The mission of the Department of Obstetrics, Gynecology & Reproductive Sciences is to improve the lives and health of all women through excellence, innovation and leadership in patient care, scientific discovery, education, advocacy, and diversity, equity and inclusion. We are committed to providing quality health care services; educating health care providers and investigators; and conducting research to advance knowledge in our field.

Required Qualifications

• Bachelor's degree in any related area and / or equivalent experience/training.
• Minimum one (1) year of experience in administrative analysis or operations research.
• High level administrative experience with the ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
• Ability to use sound judgment in responding to issues and concerns.
• Excellent communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
• Excellent organizational skills, analytical, and demonstrated attention to detail and have the ability to multi-task with demanding timeframes.
• Ability to use discretion and maintain confidentiality.
• Ability to establish priorities and ensure timely execution of deliverables.
• Ability to work independently and within a team in a fast paced environment.
• Strong knowledge of common organization-specific and other computer application programs, including Word, Excel, PowerPoint, Endnote, Mail Clients and Scheduling Software, WebEx, Zoom, Jabber.

Preferred Qualifications

• Minimum of 2+ years of Project Management experience and/or equivalent experience in logistics or coordination of large to small meetings/events or training.
• Experience using UCSF systems: MyAccess, Bearbuy, Advance, MyExpense
• UCSF work experience in academic research teaching and clinical department.
• Knowledge of reproductive health issues and hospital administration.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday, 8 am - 5 pm