Office Support Assistant

Duties and Responsibilities:

• Provides administrative and clerical support for attorneys and other team members.
• Provides back-up coverage for receptionist.
• Processes requests for payment of invoices and expense reimbursements.
• Sorts and routes inbound and outbound mail.
• Composes letters and memoranda as directed, ensuring that letters are formatted correctly and free from error.
• Transcribes dictation.
• Runs errands; delivers documents and items within office.
• Creates, maintains, and retires files in accordance with Taft's Information Governance Policy and the protocols and procedures of the Information Governance Department.
• Responds to requests with a sense of urgency and effectively prioritizes work.
• Provides other general office tasks as requested.

Requirements:

• One to two years of related work experience and/or training. Experience in a professional service firm strongly preferred.
• Demonstrated proficiency with the following software applications:
  
  
  
  • Microsoft Office 2016: Word, Excel, Outlook and PowerPoint
  • Nuance PDF Converter
  • Experience with DeskSite/FileSite/iManage is preferred
  • Experience with BigHand Dictation software is preferred
  • Experience with Condeco software is preferred
  
  
  
  
• Strong attention to detail and accuracy.
• Ability to collaborate and work effectively as part of a team.
• Excellent time-management, organizational skills.
• Proficient command of the English language and standard grammar rules.
• Ability to prioritize workload, meet strict deadlines, and respond in a timely manner.

Interested candidates may apply here.