Administrative Support Associate

Auburn

$32,820 -$45,950

tuition assistance

United States, Alabama, Auburn

1550 East Glenn Avenue (Show on map)

Dec 18, 2024

Position Details

Position Information

Requisition Number	S4154P
Home Org Name	Undergraduate Admissions
Division Name	VP for Enrollment Management
Position Title	Administrative Support Associate
Job Class Code	DA06A
Appointment Status	Full-time
Part-time FTE
Limited Term	No
Limited Term Length
Job Summary	The Office of Undergraduate Admissions is currently seeking an Administrative Support Associate who provides administrative, financial, and general clerical support with responsibility for a broad variety of office support duties and tasks. About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community. It's a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We're proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you're new to Auburn, we'd love to introduce you. If you're already acquainted with Auburn, we'll keep it simple: it's time to come home! Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn.
Essential Functions	Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance. Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks. Advises staff, students, administrators, and clients of standard policies or procedures. Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head. Manipulates and prepares data and other information, databases, or reports using a computer. May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Minimum Qualifications

Minimum Qualifications	High school diploma or equivalent 2 years of experience in clerical and administrative support services Substitution allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities	Knowledge of office rules, procedures and operations that require previous training and experience to perform.
Minimum Technology Skills
Minimum License and Certifications	None Required.

Desired Qualifications

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Experience with university systems such as Banner, Kronos, Self-Service Banner, and Tiger Buy.
Familiarity with CRM platforms, particularly Slate, is preferred.
Experience in reconciling purchasing card statements with a large volume of transactions made by multiple cardholders
In-depth knowledge of university travel policies and processing travel vouchers for frequent travelers.
Strong attention to detail, with the ability to manage multiple priorities and deadlines simultaneously.
Proven ability to develop and maintain effective filing and record-keeping systems.
Ability to provide a high level of support to the department and its leadership by scheduling meetings and arranging travel.
Excellent verbal and written communication skills, including the ability to draft professional correspondence and reports.
Strong interpersonal skills with a customer-service-oriented approach.
Demonstrated ability to take initiative and resolve issues efficiently.
Adaptability to evolving tasks and priorities in a fast-paced environment.
Ability to work independently while also contributing to a collaborative office environment.
Experience providing support to senior leadership and working with diverse teams.
Proven ability to represent the Office of Admissions with a high level of professionalism and integrity., including the ability to handle confidential information with discretion
Ability to anticipate needs, prioritize work efficiently, and meet deadlines with minimal supervision.

Posting Detail Information

Salary Range	$32,820 -$45,950
Job Category	Administrative
Working Hours if Non-Traditional	7:45 am - 4:45 pm Mon - Fri
City position is located in:	Auburn
State position is located:	Alabama
List any hazardous conditions or physical demands required by this position
Posting Date	12/18/2024
Closing Date	01/05/2025
EEO Statement	AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/ EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings	https://www.auemployment.com/postings/50414