BOB- Contract Coordinator

New York City Department of Transportation
$84,087.00 - $113,465.00
United States, New York, New York
55 Water Street (Show on map)
Dec 19, 2024
Civil Service Title- Confidential Strategy Planner The New York City Department of Transportation Division of Bridges seeks to hire a seasoned contracts/procurement professionals to manage the Divisions: Construction, Design Build, Engineering Service Agreements (ESA) as well as Information Technology (ITT) procurements. The unit's duties require extensive and rigorous work with all internal divisions of the Department of Transportation especially, the Agency Chief Contracting Office (ACCO), Financial Management Units The individual will also be responsible but not limited to the below: Utilize various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods. Utilize the Financial Management System (FMS), NYC's Procurement and Sourcing Solutions Portal (PASSPort), and other systems for review approval and processing of internal RFx documents; and manage specials projects as needed Perform detailed administrative review, processing, coordination, and scheduling of Professional Engineering Service Contracts and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures. Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries. Generate and perform tasks through PASSPort for oversight reviews and approvals. Function as liaison with Department of Transportation personnel for all assigned projects, studies, and future construction support services and resident engineering inspection services. Collaborate with project managers, engineers, and other stakeholders to identify procurement needs and develop procurement plans. Schedule and attend Consultant Selection Committee charging and Technical Evaluations. Facilitate discussions with both internal and external partners regarding financial aspects and procurement issues outlined in contracts. Assist in coordinating financial tasks for new and existing contracts to ensure compliance with NYC regulations and policies, as well as addressing agency/vendor priorities. Assess and enhance procurement financial procedures, platforms, and operations in PASSPort to optimize efficiency. Perform other related duties. Preferred Skills Exacting knowledge of the City's procurement and contracting regulations and statutes, most specifically the Procurement Policy Board rules, as well as Design Build Procurement, expected; Demonstrated progressively responsible experience in coordinating and implementing complex contracts and procurement activities in a multifaceted governmental setting; Hands-on experience with the City's procurement and budgeting systems/applications including FMS and Passport among others. Exposure to database/document management systems and business process reengineering is a plus; Excellent oral and written communications capabilities are required (including proficiency in Microsoft Office Suite applications), as well as very good interpersonal and organizational skills Work Location 55 WATER ST, MANHATTAN, 10041 Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 693042 For other applicants, go to www.nyc.gov/careers and search for Job ID# 693042 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please. Minimum Qualifications A Baccalaureate degree from an accredited college or university and three years satisfactory full-time experience related to the projects and policies to be studied in the particular position. Preferred Skills Exacting knowledge of the City's procurement and contracting regulations and statutes, most specifically the Procurement Policy Board rules, as well as Design Build Procurement, expected Demonstrated progressively responsible experience in coordinating and implementing complex contracts and procurement activities in a multifaceted governmental setting Hands-on experience with the City's procurement and budgeting systems/applications including FMS and Passport among others. Exposure to database/document management systems and business process reengineering is a plus Excellent oral and written communications capabilities are required (including proficiency in Microsoft Office Suite applications), as well as very good interpersonal and organizational skills. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.