GME Program Coordinator

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

High School diploma/GED plus seven (7) years of professional administrative experience required.

Preferred Qualifications:

• Bachelor's degree.

• Three (3) Years of GME program coordination experience.

• TAGME - Training Administrators of Graduate Medical Education Certification.

Additional Information:

Responsibilities:

• Oversee resident rosters, milestone evaluations, surveys, and case log reporting in WebADS.

• Support development and management of improvement plans in response to ACGME citations and areas for improvement.

• Collect, analyze, and prepare data for the UAMS GME Annual Program Evaluation.

• Develop, review, and update program policies to ensure compliance with ACGME and GME requirements.

• Coordinate and prepare for ACGME Self-Study and Site Visit processes.

• Gather and present data for the Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC), and staff their meetings.

• Assist in the creation and oversight of educational activities such as didactic conferences, journal clubs, and board prep sessions.

• Track, report, and ensure compliance with program policies, procedures, and regulatory requirements.

• Compile and submit monthly billing reports to the Housestaff Office.

• Manage and oversee the process for specialty-specific exams and proctor exams for residents.

• Oversee the program's budget and manage purchasing processes.

• Plan and coordinate program events, including graduations, retreats, and meetings.

• Staff and support resident lectures, didactic sessions, and conferences.

• Manage visa processes for trainees, ensuring timely submission and compliance.

• Develop and implement processes for recruitment and selection of resident candidates.

• Manage ERAS, NRMP, FRIEDA, and other residency-related online systems.

• Oversee onboarding for new residents, advancement for continuing residents, and checkout for existing residents.

• Organize and lead department-level orientation and promote the program via website updates and promotional materials.

• Manage the New Innovations platform, including personnel files, schedules, evaluations, and reporting.

• Maintain complete and accurate records of resident progress, training verification, compliance, evaluations, and leave tracking.

• Perform other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.