Office Services Assistant

Womble Bond Dickinson (US) LLP
United States, Delaware, Wilmington
1313 North Market Street (Show on map)
Dec 31, 2024
Description & Requirements Womble Bond Dickinson (US) LLP has an immediate opening for a full-time Office Services Assistant for our Wilmington office. This entry-level position requires daily in-office attendance. We are looking for a warm, friendly, self-motivated, highly organized person who is a service-oriented team player with superior written, verbal, and interpersonal skills. RESPONSIBILITIES: Assist with processing mail and courier runs Assist the Records team with file management Operate copy/fax machines to duplicate documents, books, and other papers as needed Scan and upload documents to electronic format Provide daily backup receptionist coverage including answering phones, greeting clients and visitors Prepare new hire office, including making name plates, stocking with supplies, etc. Maintain inventory of all office consumable supplies Set up and clean conference rooms, maintain cleanliness of kitchen/break room/common areas, place meal orders, and load/unload dishwashers as needed Assist attorneys and support staff on various projects and events REQUIREMENTS: High school diploma required, college degree preferred Some related customer service experience is preferred Requires a valid driver's license and dependable mode of transportation with minimum levels of auto insurance coverage due to frequent travel/courier services to other offices and/or client/attorney residences or offices Working knowledge of basic office equipment Basic knowledge of Outlook, Microsoft Word, Microsoft Excel and imaging software Ability to work independently and flexibly to complete projects Determine correct method and materials for safely shipping items Ability to comprehend instructions concerning mail delivery Possess troubleshooting and problem solving skills Read and comprehend written technical information Excellent customer relations skills and excellent verbal communication skills Frequent exposure to copier/fax machine noise, toner and changes in room temperature; may be exposed to frequent paper cuts from handling of paper and opening of boxes Requires exposure to various weather conditions when walking is necessary between buildings and exposure to location equipment can present opportunities for injury or accidents Makes daily telephone/in-person contact with customers, employees, managers, vendors and repair persons Dealing with tight deadlines and quick turnaround times imposes high stress levels Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 75 lbs. and in pushing or pulling machines on wheels, which may weigh up to 700 lbs., in order to move for repairs *An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.* You can find jobs in our UK offices by clicking here