Conference Center Coordinator/Meeting & Events

We are seeking a Conference Center Coordinator/Meeting & Events with 2+ years' experience to support our Chicago office.All Taft employees operate under a "Client First" philosophy-in all things, we seek to provide exceptional services to our clients.

Duties and Responsibilities:

• Greets clients and guests to the Firm.
• Receives incoming phone calls. Takes and relays messages and clearly and concisely provides directions and information to callers and guests.
• Schedules conference rooms and meetings.
• Orders and coordinates food and beverages for client and internal meetings and events.
• Routes FedEx and other incoming mail.
• Manages front desk tasks and responsibilities
• Performs miscellaneous administrative support duties for assigned office which may include validating parking tickets, arranging cab service, providing and tracking visitor badges.
• Assists other departments and practice groups with special projects which may include entering Firm invoices into LMS, processes notaries, compiling closing books and other tasks as requested.
• Assists with hospitality tasks in assigned office as needed (checking conference rooms; coordinating with IT to setup video conferencing and audio needs; communicating with office services team for timely meeting setups and breakdowns; checking conference rooms, reception area, and lounge to ensure that all are stocked, clean and organized).

Knowledge, Skills, and Abilities:

• Must demonstrate a high degree of professionalism, credibility, and personal effectiveness.
• Strong interpersonal skills in order to effectively communicate by phone and with visitors with courtesy and tact.
• Thoroughness and strong attention to detail.
• Ability to collaborate well with colleagues and work effectively as a team.
• Must be flexible and dependable.

Education and Experience:

• 2+ years' related experience in a professional services firm.
• High school diploma or GED required.
• Knowledge and experience with computerized voice over IP phone system required.
• Experience working in Word, Excel and Outlook desired.

Interested candidates should apply here.