Administrative Assistant

Energy Transfer LP
401(k), profit sharing
United States, Texas, Dallas
Jan 08, 2025
Are you interested in joining our team? Chat with our digital assistant to learn more about our company and apply right from your mobile device! Text ETP to 25000 to get started or apply through this web posting if you prefer. Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more. We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities. Come join our award winning 11,000 strong organization as we fuel the world and each other! Summary: This position will be responsible to provide administrative support three Senior Vice Presidents of Operations, Construction, Engineering and Optimization groups in our Dallas office. Primary Responsibilities: Draft and disseminates reports, projects, and other documents for internal and external recipients. Serve as the point person and help with mailings, supplies, equipment, and housekeeping requests. Schedules appointments and meetings, arranges travel, and prepares itineraries. Coordinates training, special functions, meetings and/or conferences by coordinating room arrangements, refreshments and equipment/supplies. Organize, track, and facilitate execution of incoming documents for signature by Manager. Relies on experience and judgment to plan and accomplish goals. Provides prompt, efficient, courteous service to both internal and external customers; maintains a high level of professionalism. Maintains files and records. Help prepare presentations for senior management. Processes invoices and expense reports. Performs other duties and tasks as determined by the leadership team. Provide back up for front desk. Requirements: Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for the position include: High school diploma or equivalent. Administrative Assistant level requires 0-2 years of administrative experience, preferably supporting VP/General Manager and above level. The Sr Administrative Assistant level requires of 2-5 years of administrative experience, preferably supporting VP/General Manager and above level. Other relevant experience will be considered. Excellent written and verbal communication skills with strong interpersonal skills. Excellent organization skills, accuracy, and attention to detail. Ability to maintain confidentiality. Ability to work in a fast-paced environment. Flexible, with ability to work in a team setting supporting several people and manage multiple tasks at one time. Preferred Qualifications: Associate or bachelor's degree, administrative certification. Past experience supporting a VP or GM level in small to mid-size distribution, manufacturing, fabrication or similar company. Past experience with contract screening, organization, and storage according to retention guidelines highly desired. The successful candidate will demonstrate a willingness to think outside the box, learn on the fly, and make things happen. The successful candidate will demonstrate an innate desire and commitment to go above and beyond, exceeding expectations. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. Occasional overnight travel may be required. Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.