Senior Bid Manager

We create smart innovations to meet the mobility challenges oftoday and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric busesand driverless trains, as well asinfrastructure, signalling and digital mobility solutions. Joining us meansjoininga truly global community ofmore than 85,000people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

• Manage the Tender Quality Costs Delivery Performance (QCDP) commitment for High or Medium critical bids, from appointment as Bid Manager up to Tender Transfer Meeting (TTM).
• Deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the defined tender budget.
• Support the Project Manager in the preparation of the First Financial Project Review (FPR0) and the closure of any open actions assigned to bid management, following the TTM and the first project execution gate.

• Support the Tender Leader in the preparation of the for Win & Loss analysis.

The main responsibilities include

• Pre-tendering (when relevant):
  
  
  
  • Co-ordinate internal activities to identify and understand Customer's needs
  • Promote the Company and its product
  • Co-ordinate internal activities to influence Customer Specification
  
  
  
  
• Ensure compliance with applicable Alstom rules & instructions
  
  
  
  • Manage Tender Process (TEN-PRO-001), Code of Ethics & Compliance, EHS, Railway Safety, Quality, , etc.
  
  
  
  
• Work in close relationship with Tender Leader and the full tender team including Sub-System bid managers
  
  
  
  • Determine the complexity of the tender based on reliable information using criticality matrix
  • Build in liaison with the Tender Leader the schedule to prepare the offer
  • Prepare & Issue the Instructions for Quotation (IFQ)
  • Support Tender Leader in defining bid commercial strategy
  • Support Tender Leader with Partners (e.g. negotiation, T&Cs, preparation of joint offer)
  • Support Tender Leader to perform Win No Go (WNG), Tender Review Meeting (TRM), Tender Transfer Meeting (TTM), Win Loss Analysis (WLA) and consolidation of inputs from Support functions
  • Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc)
  • Support Tender Leader in the updating of the information in Wall.C
  
  
  
  
• Manage the budget according to Tender Costs Authorization Process
• Define the bid operational strategy
  
  
  
  • Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy defined together with the Tender Leader and Platform
  • Obtain market & target prices
  • Ensure Product Organization is clearly defined and agreed with Platforms and Region
  • Propose the Tender Project Organization and Work Breakdown Structure and have it validated
  
  
  
  
• Propose the offered solution
  
  
  
  • Oversee that requirements analysis incl. gaps identification is performed in line with Requirements Management Procedure (PMT-PRO-002).
  • Agree with the Platform and the Tender Leader how gaps are addressed
  • Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations and manage related risks & opportunities
  • Prepare compliance matrix
  
  
  
  
• Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors
  
  
  
  • Identify, analyze and evaluate QCD gaps & manage the QCD review
  • Define interfaces and allocate between actors the cost targets, contractual obligations
  • Check, challenge and properly consolidate documented commitments
  
  
  
  
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  • For a PM2020 tender, as a leading unit Senior Bid manager is responsible to validate the sub-system team/s input/s
  
  
  
  
• Prepare risks & opportunities reviews
  
  
  
  • Organize risks reviews and ensure the elaboration of mitigation plan
  • Prepare and maintain updated risk & savings registers,
  
  
  
  
• Prepare the documentation necessary to submit to Customer
  
  
  
  • Prepare the technical description of offered solution
  • Prepare the technical clause by clause and/or list of derogations
  • Prepare the project master schedule
  • Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
  • Prepare administrative documentation upon delegation by Tender Leader
  
  
  
  
• Keep records of all documentation produced during tender preparation (RFP, Q&A, Presentations, letters, contract ...) and ensure traceability of documentation versions up to contract signature
• Participate to the contract negotiations
• Attend Customer negotiation meetings
• Verify feasibility of evolutions requested versus the offered and approved reference
• Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender
• Ensure that all Customer questions have been answered, in line with commercial strategy
• Review of the final contract documents before contract signature
• Contribute to Return of Experience (REX) through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
• Support the Project Manager in the preparation of the first financial project review (FPR0) and the first project gate, with the objective to ensure a smooth transfer from bid to Project.
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  Performance measurements: (On time delivery (OTD), QCD, Sales, Orders, Gross margin, etc.)

  
  
• Provide documents in time in compliance with the tender requirements
• Gap between Tender Review Meeting (TRM) and Project Review (FPR0)
• Compliance with Tender cost budget
• Data updated and recorded in Wall.C

We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.