HR Specialist, Talent Services

Who We Are:

For more than a century, L'Oreal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity. At L'Oreal, Human Resources is an incubator of talent where we find, recruit, and develop brilliant minds around the world. We provide expertise on topics like organizational effectiveness, employee engagement, pay, HR advice, learning & development, well-being, and talent acquisition among others. Come join our dynamic team and help us elevate the employee journey!

What You Will Learn:

As a Talent Services Specialist at L'Oreal USA, you'll gain a comprehensive understanding of the talent acquisition lifecycle while collaborating with teams across various business units. You will be empowered to create a thrilling experience for each prospective employee from application to onboarding. The qualified individual will do this by being on the front lines of the candidate experience, maintaining strong relationships with candidates, hiring managers and HR teams. You'll also develop expertise in HR systems, pre-employment screening compliance, and process improvement, contributing to a more efficient and engaging hiring experience for all. The Talent Services Specialist will perform the below responsibilities, among others, in support of Talent Acquisition and People Experience's goals and objectives:

RESPONSIBILITIES:

• Partner with the Talent Acquisition team to ensure a positive and seamless candidate experience.
• Utilize the ATS to manage candidate communications
• Coordinate candidate interviews with recruiters, hiring managers, and their teams using various tools (Microsoft Office, Avature, TEAMS video, etc.) for both virtual and on-site interviews.
• Arrange cost-effective and convenient travel arrangements for out-of-town candidates, including travel profile creation, flight and hotel bookings, and ground transportation.
• Collaborate cross-functionally with assigned client groups to proactively address questions, provide support, and stay informed of updates.
• Draft and electronically administer offer letters for external and internal hires, including relocation information, legal verbiage, and necessary agreements.
• Manage pre-employment background checks and drug screenings, reviewing results and addressing discrepancies and needed adjudication.
• Guide new hires through pre-boarding and onboarding, providing timely communication, troubleshooting support, and proactive updates.
• Integrate new hires into L'Oreal systems, including accurate profile setup and access to necessary resources.
• Co-facilitate new hire orientation sessions to deliver a dynamic and engaging first-day experience.
• Track all logistical details to maintain clear visibility of candidate and new hire status.
• Participate in special projects and team initiatives to contribute to team goals and personal development.

What We Are Looking For:

• Candidates must have an Associates or Bachelor's degree, or equivalent experience in a Human Resources or Recruitment-related field
• At least 1 year of administrative or coordination experience required
• Prior internship or office experience in HR preferred
• Self-starter and capable of working under minimum supervision
• Well-developed computer skills, including Microsoft Outlook, Word, Excel and Power Point required. Experience with ATS, such as Avature, preferred.
• Ability to manage and prioritize multiple assignments
• Work efficiently while remaining flexible to unforeseen changes in direction
• Excellent written and verbal communication skills, interpersonal skills, planning skills and follow up skills
• Strong customer service focus and ability to develop strong internal and external networks
• Enthusiastic team player, creative/innovative thinker with a passion for process improvement
• Excellent problem-solving skills, strong attention to detail, and sense of urgency in a fast-paced work environment
• Ability to handle and maintain confidentiality of highly sensitive data and information on a regular basis

Additional Benefits Information As Follows:

• Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)
• Flexible Time Off (Paid Company Holidays, Volunteer Time, Summer Fridays & More!)
• Access to Company Perks (VIP Access to L'Oreal's Internal Shop for Discounted Products)
• Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
• Employee Resource Groups (Think Tanks and Innovation Squads)
• Access to Mental Health & Wellness Programs

This summary describes the general nature of work to be performed and is not an exhaustive list of all responsibilities, duties and skills required of an incumbent in this position. This position is NON-EXEMPT under FLSA, and is eligible for straight time up to 40 hours and overtime paid in accordance with FLSA regulations after working 40 hours in a weekly period.

Don't meet every single requirement? At L'Oreal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you're excited about this role but your past experience doesn't align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!

We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting [emailprotected]. If you need assistance to accommodate a disability, you may request an accommodation at any time.

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