Facilities Coordinator

The USC AnnenbergFacilitiesOperationsDepartment is seeking a knowledgeablefacilitiescoordinator to join the team. The ideal candidate will ensure an optimal working environment in our buildings. In this role, you will beresponsible for coordinating maintenance activities, performingregular building safety inspections, maintaining our building's equipment, conductingoperationsand administrative duties, and supporting events.

To ensure success, thefacilitiescoordinator should exhibit extensive experience in facility maintenance and the ability to liaise with internal technicians and external contractors and vendors. A top-notchfacilitiescoordinator promotes an efficient and safe environment while using excellent communication skills.

Job Accountabilities:

• Conducts routine maintenance inspections of facilities for deficiencies, safety hazards and/or code violations, such as field inspections of lighting, temperatures, signage, housekeeping and phone systems. Conducts inspections of facility equipment, and coordinates required repairs and/or purchases.
• Interacts with university departments and/or outside contractors and vendors for facilities operations, maintenance, construction and renovation projects.
• Ensures the department has effective administrative policies and procedures. Establishes short-term and long range goals for department operations. Researches and identifies needs and establishes program directions accordingly. Recommends changes in operational procedures, as necessary. Implements and ensures continuous quality.
• Fosters a continuous improvement and customer-oriented approach to supporting University communities, recognizing the importance of faculty, students, and administrators. Develops short and long-term plans for improving customer service.
• Supervises unit employees in the absence of Facilities Manager, regarding scheduling and assigning and prioritizing workload. Sets appropriate deadlines and ensures timely completion of unit's work.
• Prepares short-range plans for the use of facilities. Assists in maintaining analysis of space and equipment requirements and in usage allocation. Contributes to long-range planning.
• Assists in developing and implementing deferred maintenance and preventive maintenance programs.
• Monitors and analyzes facilities expenses. Assists with developing facilities cost projections, as required. Reconciles facilities expenses to University financial records and initiates correcting entries. Assists with coordination of facilities year-end closing activity. Provides management with information for budget reports, as assigned.
• Coordinates environmental health and safety programs. Assists in conducting safety inspections and providing health and safety equipment. Maintains records for compliance with government and university regulations.
• Coordinates security surveys. Assists in resolving security concerns. Recommends appropriate changes to procedures for facilities access in regards to key issuance and record maintenance.
• Coordinates telecommunication projects for assigned facilities. May include developing and coordinating staff training programs.
• Other duties to be assigned at the direction of the supervisor.

Applications should be submitted via usccarreers.usc.edu and should include the following:

• Resume
• A cover letter (Our system will allow you to add additional documentation by clicking the "upload" button in the same section where you attach your resume.)

Additional Information:

• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

• This is a full-time, on campus staff position. Evening or weekend work may be necessary to meet deadlines or solve specific problems.

• The hourly range for this position is $36.00 - $37.50. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains, transit subsidy program, buses and free tram pick up services; discounts to sporting and other campus events.

About the Annenberg School for Communication and Journalism

Located in Los Angeles at the University of Southern California, the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication, journalism, public diplomacy and public relations. With an enrollment of more than 2,200 students, USC Annenberg offers doctoral, master's and bachelor's degree programs, as well as continuing development programs for working professionals across a broad scope of academic inquiry. The school's comprehensive curriculum emphasizes the core skills of leadership, innovation, service and entrepreneurship and draws upon the resources of a networked university located in the media capital of the world. For additional information, see our website: https://annenberg.usc.edu/.

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email atuschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

Minimum Education: Related undergraduate study, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Knowledge of computer software for record maintenance and familiarity with facilities operations.