New 
Sr Payroll Specialist
 IPG Health | |
 United States, New York, New York | |
| 100 West 33rd Street (Show on map) | |
 Feb 05, 2025 | |
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Job Description JOB SUMMARY:
The Senior Payroll Specialist oversees procedures and processes while effectively handling inquiries and requests related to payroll preparation and distribution. This role meticulously processes a wide array of payroll transactions, encompassing salaries, benefits, garnishments, taxes, and deductions, ensuring accuracy and timeliness.
Additionally, they are responsible for maintaining employee records and executing updates, including new hires, terminations, and pay rate changes. A key aspect of the role involves guaranteeing compliance with federal, state, and local payroll laws and best practices, while also facilitating smooth audits by providing necessary records and documentation. This role will continuously evaluate and recommend improvements to payroll software, systems, and procedures to optimize efficiency. They demonstrate flexibility by performing any other duties as assigned, contributing to the overall effectiveness of the payroll department.
ESSENTIAL FUNCTIONS:
Works collaboratively with HR partners for coding accuracy and consistency and to ensure relevant paperwork is in order.
Performs basic math calculations to verify earnings and deductions are correct.
Generates and analyzes payroll reports for management and accounting purposes. Provide insights and recommendations based on payroll data analysis.
Prepares for and participates in internal and external payroll audits. Ensure that payroll records, reports, and documentation are accurate, organized, and readily accessible for audits.
Communicates in a professional manner with employees regarding payroll inquiries.
Understands the importance of confidentiality.
Multitasks in a fast-paced environment.
Coaches and supports junior staff.
JOB DUTIES/RESPONSIBILITIES:
*For Specialty functions, see additional information (if applicable) in the box below.
* Oversees processes and manages inquiries related to preparation and distribution of payroll.
* Reviews payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
* Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
* Maintains or oversees the maintenance of employee records.
* Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
* Facilitates audits by providing records and documentation to auditors.
* Identifies and recommends updates to payroll software, systems, and procedures.
* Performs other duties as assigned.
EDUCATION:
DEGREE/DIPLOMA AREA OF STUDY REQUIRED/PREFERRED
Bachelor's degree Business or accounting Preferred
EXPERIENCE:
MINIMUM EXPERIENCE AREA OF EXPERTISE REQUIRED/PREFERRED
3+ years Payroll - Senior Position Preferred
KNOWLEDGE, SKILLS, & ABILITIES:
* Microsoft Office Suite (Outlook, Excel, Word, Teams)
* Adobe Acrobat Experience
* HCM System Experience Preferred (PeopleSoft/HRLink/Workday)
* Project Management System Experience preferred (Workfront)
* Proficient understanding of payroll related laws and procedures
COMPETENCIES:
* Communication: Ability to keep Team and Management informed of relevant issues.
* Organization: Manages time to get the job done, ensures work is completed by the deadline.
* Interpersonal Skills: Works effectively in a team environment and builds relationships with others.
* Professionalism: Maintains professional and customer-service related attitude at all times.
* Accountability: Demonstrates and communicates a high level of ownership and commitment to achieving results; Takes responsibility for one's own actions and decisions, and their consequences. Attention to Detail - Audits work from team and has a sharp focus on even the smallest of details. Problem solving - Shows interest in finding the cause of problems, takes action to resolve them.
* Discretion: Responsibility to encrypt files and maintain confidentiality.
* Project Management: Senior Payroll Specialists may lead or participate in payroll-related projects, such as system migrations, process improvements, or the implementation of new payroll technologies.
STATEMENT OF UNDERSTANDING:
This Job Description is not a contract of employment but serves as a reference for your mutual understanding of the terms and conditions associated with the position. Your role may vary from this description, and you may be asked to perform other duties or have additional responsibilities outside of what's outlined above. If you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner.
There are three types of Employee Work Arrangements that classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of time an employee spends working virtually versus in person is dictated by their work arrangement classification, the demands of the role, the needs of the agency and their team, and a person's performance. This job description is not intended to include modifications consistent with providing a Reasonable Accommodation. About the Agency
https://ipghealth.com At IPG Health, we are a collective of over 45 agencies and 6,500+ people across six continents driven by a healthy obsession with creating novel marketing solutions and doing what's right for our clients, their brands and our people. And we know that we can't do what's right unless equity, diversity, and inclusion (EDI) are at the heart of our business. We have over 20 full-service agencies and 18+ specialized agencies that jointly sit at the nexus of creativity, digital channels, technology, and data, ready to help clients accelerate their business and impact lives around the world. In our mind, there's nothing more important than health. That's why we're obsessed with harnessing creativity, technology and data to inspire behaviors that fuel better health. It's why we're relentless about making science understandable and actionable, connecting it to human needs. And it's why we're constantly challenging convention and bringing to life smart ideas - big and small - that push boundaries and leave the world better than we found it. For U.S. Job Seekers
It is the policy of IPG Health and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F. | |