Administrative Supervisor

Position Description:

We're looking for those individuals-the creative thinkers and innovation seekers-who are content with nothing short of changing the world. Discover the endless opportunities within the Medical College of Wisconsin (MCW) and be inspired by the work we can do together to improve health, and make a positive, daily impact in our communities. In the role of an Administrative Supervisor you will be working in our Surgery Department.

Purpose

The Administrative Supervisor plays a critical role in overseeing daily operations, program development, and supporting faculty and staff in the Division of Vascular & Endovascular Surgery. This position is responsible for supervising administrative personnel, ensuring efficient workflow, managing operational processes and implementing strategies to improve administrative support services. The Administrative Supervisor will collaborate with division leadership to support clinical program development, personnel management, faculty and staff recruitment, space planning, and operational processes.

Primary Responsibilities

• Administrative Operations & Staff Supervision
  • Supervise administrative support staff, including hiring, training, performance evaluations, and professional development.
  • Oversee day-to-day operations, ensuring alignment with institutional policies and divisional objectives.
  • Monitor workflow, assign responsibilities, and optimize processes to improve efficiency.
  • Conduct team meetings to foster communication, set goals, and implement best practices.
  • Provide backup support for administrative tasks when necessary.
• Human Resources & Faculty/Staff Support
  • Assist in faculty and staff recruitment, onboarding, and personnel management.
  • Coordinate job postings, hiring processes, and employee transitions within the division.
  • Support faculty with appointment and promotion processes, ensuring compliance with institutional guidelines.
  • Address administrative staff concerns and resolve operational issues.
• Financial & Operational Management
  • Monitor office and event expenditures and oversee purchasing processes.
  • Approve purchase orders, check requests, travel expenses, and other financial commitments.
  • Ensure accurate record-keeping and reporting related to financial and personnel matters.
  • Assist with space planning, office relocations, and resource allocation.
• Process Improvement & Compliance
  • Implement and refine administrative procedures to improve overall effectiveness.
  • Develop training strategies to enhance administrative performance.
  • Ensure compliance with institutional policies, procedures, and regulatory requirements.
• Project Coordination & Special Initiatives
  • Support division leadership with special projects, including faculty recruitment efforts and operational strategy initiatives.
  • Assist in organizing meetings, events, and conferences at national and international levels.
  • Collaborate with MCW departments and external partners to streamline division operations.

• Strong leadership and team management skills.
• Excellent communication and problem-solving abilities.
• Proficiency in financial and operational management.
• Ability to navigate institutional policies and procedures effectively.

Preferred Schedule:



Monday - Friday 8:00-5:00

Position Requirements:

Qualifications

• Minimum Education: Associate's degree required; Bachelor's degree preferred.
• Minimum Experience: 3+ years in administrative management or a related field.
• Preferred Experience: Supervisory experience in an academic or healthcare setting.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

.