The Abudayyeh-Gootenberg lab (abugootlab.org) is a pioneering research group at the intersection of biotechnology and artificial intelligence. Based at Brigham and Women's Hospital, Beth Israel Deaconess Medical Center, and Harvard Medical School, we're developing cutting-edge technologies and AI tools to understand and ultimately reverse the aging process. We are a fast-paced, collaborative, and highly driven team committed to making groundbreaking discoveries and translating them into transformative therapies. Our work has been published in leading scientific journals, has been covered extensively by the press, and has the potential to reshape how we approach health and longevity. We are looking for a sharp, creative individual who is excited to work in a fast-paced environment and within teams to advance the research.
We are seeking an exceptional Executive Assistant to provide comprehensive support to the lab's leadership. This is a unique opportunity to be at the heart of a dynamic research environment, contributing to both the daily operations and the strategic direction of the lab. You will play a critical role in ensuring the smooth functioning of our team, managing complex logistics, and fostering a positive and productive lab culture. In this role, you'll gain exposure to cutting-edge biotechnology and AI research, develop valuable skills in scientific operations management, and have the chance to directly contribute to work that could transform human health. You'll interact with world-class scientists, participate in strategic discussions, gain exposure to the broader biotech community, and see firsthand how groundbreaking science moves from concept to reality. While the initial focus will be on executive support functions, this role offers potential for growth into more strategic responsibilities for the right candidate who demonstrates exceptional capability and initiative.
Executive Support & Calendar Management:
Provide high-level administrative support to the Principal Investigators, including managing complex calendars, scheduling meetings and appointments (often with numerous participants), and coordinating intricate travel arrangements. Proactively anticipate the needs of the PIs, ensuring they are well-prepared for all engagements. Screen and prioritize incoming communications (calls, emails), responding or redirecting as appropriate. Prepare meeting agendas, presentations, and other materials, ensuring accuracy and professionalism.
Operational & Strategic Support:
Provide input on operational and strategic initiatives as requested by the Principal Investigators. Help organize and document strategic planning sessions. Translate the lab's strategic vision into actionable plans and oversee their execution, tracking progress and identifying potential roadblocks. Identify opportunities to improve lab efficiency, productivity, and impact, proposing and implementing solutions Represent the PIs in meetings and interactions with internal and external stakeholders, acting as their delegate when necessary and ensuring follow-up on key actions.
* Lab Operations & Communication:
Oversee the day-to-day administrative and logistical operations of the lab, ensuring smooth functioning and proactively addressing any operational challenges. Manage the logistical operations of the lab, including organizing events, conferences, and seminars (from planning to execution, including venue selection, registration, catering, and materials). Maintain lab files, records, and databases, ensuring data integrity and confidentiality. Assist with the onboarding of new lab members, ensuring a seamless integration into the team. Collaborate with the Lab Manager to ensure smooth lab operations. Support the preparation and submission of grant proposals and reports. Develop and implement internal communication strategies to ensure effective information flow within the lab and with external partners. Serve as a central point of contact and liaison between the PIs, lab members, and external collaborators, fostering strong relationships and facilitating communication.
* Financial Management:
Assist in financial tracking, reporting, and expense report management for the lab. Analyze lab data (financial, operational, research) and prepare reports for the PIs, highlighting key trends and insights to inform decision-making.
Why Join Our Team:
Professional Growth: Opportunity to develop skills in lab operations, scientific project management, and strategic planning within a prestigious research institution. Meaningful Impact: Your contributions will directly enable groundbreaking research that could transform human health and longevity. Exceptional Environment: Work alongside brilliant scientists in state-of-the-art facilities, participate in scientific discussions, and be part of shaping the future of biotechnology. Career Development: Access to professional development opportunities, potential to attend relevant conferences, and the chance to build a network across Harvard Medical School and the broader biotech community. Supportive Culture: Join a collaborative team that values work-life integration, celebrates diverse perspectives, and is committed to creating an inclusive environment where all team members can thrive.
QUALIFICATIONS:
Bachelor's degree strongly preferred 5+ years of experience supporting C-level executives or senior leaders, ideally in a fast-paced, research-intensive environment (biotech, pharma, or academia).
SKILLS/ ABILITIES/ COMPETENCIES:
Exceptional organizational and time management skills, with the ability to prioritize effectively and manage multiple projects simultaneously. Proactive problem-solver with a strong attention to detail and a commitment to accuracy. Outstanding communication skills (written and verbal), with the ability to interact confidently and professionally with individuals at all levels. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with project management or collaboration tools is a plus. Experience with financial tracking and reporting. Discretion and the ability to handle confidential information with the utmost integrity. A passion for science and a genuine interest in the lab's mission are highly desirable.
This role is hybrid, with onsite presence required 2-3 days weekly.
The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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Brigham and Women's Hospital
Apr 21, 2025