Business Manager - AI Program

The primary function of this position is to provide support in all areas related to the administrative and academic operations of the Department of Surgery by performing specialized fiscal duties. This position's main focus is managing grant/award funding and supporting the Chief Systems Architect of the AR/AI Simulation Facility at Southern Illinois University School of Medicine. This position also provides back-up support to the Surgery administrative team, faculty and principal administrators.

I. Fiscal Operations - Contract Management, Grants, and Accounts Receivable 55%
1. With the Business/Administrative Associate, manages contract process for the Department of Surgery. Works with Offices of Facilities & Property Management, Purchasing, and Legal Counsel as needed.
2. Prepares purchase requisitions to begin University and SIU Medicine contracting process.
3. Participates in grants and grants accounting processes; maintains accurate financial records related to grant accounts; manages all grant related paperwork submissions
4. Participates in the development of revenue contracts and ensuring accounts receivable are up to date

II. Fiscal Operations - Ordering & Accounts Payable 5%
1. Ensures accurate and timely preparation of vouchers (University, SIU Medicine and Foundation) for Surgery's grants, academic & clinical areas in UMS. Verifies available funding. This includes coding transactions. Examines for accuracy and conformance to guidelines.
2. Obtains supplies from various sources (such as McKesson, ODP, Amazon Business.) as needed.
3. Procurement Card (P-Card) holder. Reconciles P-Card charges to JP Morgan monthly statement. Makes purchases and maintains an accurate account of all assigned procurement card (P-Card) transactions according to University, SIU Medicine and State purchasing guidelines. Reconciles University and SIU Medicine P-Card transactions weekly through JP Morgan website and posts data in UMS.
4. Maintains accurate records of received and pending purchases. This includes sorting and delivering supplies.
5. Ensures timely receipt of purchase orders, p-card exceptions and other necessary funding approval.
6. Provides fiscally related onboarding to Surgery team members as directed by the Business/Administrative Associate.

III. Fiscal Operations - Other 20%
1. Serves as fiscal officer delegate on all Surgery accounts (academic, clinical, grant, and Foundation).
2. Runs and organizes monthly operational reports containing confidential information as directed by the Assistant to the Chair or Business Administrative/Associate. Runs/downloads monthly operational and clinical reports containing confidential information. Assembles and prepares data for various financial statements and administrative reports, containing confidential information, as needed to develop budgets and budget projections.
3. Maintains department's ledgers in UMS, i.e. posting revenue, expenses, personnel funding documents, accounts receivable and budgets.
4. Serves as a resource for staff with UMS, P-Card system, Office Max online ordering, travel vouchers and coding vouchers. Explains operating policies as needed.
5. Maintains orderly files for financial and academic records.
6. Participates in the planning or remodeling and renovation of facilities.
7. Assists in the development, implementation, interpretation and ongoing maintenance of business intelligence dashboards.

IV. Fiscal Office Coverage 10%
1. As part of the Surgery Fiscal Team coverage, performs research before ordering new supplies and equipment. Requests price quotations to make cost estimates and comparisons from various vendors when warranted and resolve problems with supply orders, invoices and returns as needed.
2. As part of the Surgery Fiscal Team coverage, prepares requisitions for equipment and services. Places orders for supplies, according to University, SIU Medicine and State purchasing guidelines.
3. As part of the Surgery Fiscal Team, assists the departments in managing purchases, accounts payable, accounts receivable, confidential staffing plans, telecommunications and contracts.
4. To assist with cross coverage, creates and/or documents procedures for department.
5. As part of the Surgery Fiscal Team coverage, assists in maintaining equipment inventory. Completes applicable forms.
6. As part of the Surgery Fiscal Team coverage, prepares requests as needed for all internal service departments such as Copy/Duplicating, Research Services, Telecommunications, Springfield Memorial Hospital Security, etc.

V. Administrative 10%
1. Coordinates administrator schedules (i.e. prioritizes and manages schedules, appointments, meetings and related activities; invites and notifies participants
2. Completes final copy of communications and documents for administrators (reviews for appropriate spelling, punctuation, syntax, formats, and modifies as needed); drafts communications for administrators and develops and distributes as directed.
3. Attends meetings as requested; generates meeting minutes and notes; ensures timely follow up on assigned action items

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. 
   
   1. Bachelor's degree in accountancy, business administration, management, or a closely related field.
   2. OR
   3. Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience.
   4. OR
   5. A combination of such education and/or work experience totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • 60 semester hours or an Associate's Degree equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.