Program & Operations Manager - GTDC Program

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Established in 1990, the Ivan Allen College of Liberal Arts is a pioneer of liberal arts education and research at the nexus of the technical and human sciences. The academic programs are internationally acclaimed as models for liberal arts education in a technological age. Founded with the principles of its namesake, former Atlanta Mayor Ivan Allen Jr., the College of Liberal Arts believes in the power of transformative urban leadership that is rooted in courage, compassion, and human and social justice. The Ivan Allen College of Liberal Arts exemplifies Mayor Allen's legacy through its cross-disciplinary teaching, research, and service. In a research-intensive environment, Ivan Allen College of Liberal Arts faculty and students examine a wide range of social and humanistic issues, defining their impact on society, culture, and policy, and exploring solutions in the public interest.

The Ivan Allen College of Liberal Arts is composed of Georgia Tech's ROTC units and six schools: Economics; History and Sociology; Literature, Media, and Communication; Modern Languages; Public Policy; and the Sam Nunn School of International Affairs.

About Georgia Tech

Georgia Tech prides itself on its technological resources, collaborations, high quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact

Provide promotional, administrative, performance assessment, and financial/accounting services in support of assigned program(s) within a research center, academic unit, or other campus units of a school. These functions may encompass a variety of activities related to program success including coordination of program marketing, program administration, program operations, and program development. This position will interact on a consistent basis with: research, academic and administrative management and staff with a school or center and across campus, vendors and sponsors. This position typically will advise and counsel: research, academic and administrative management and staff with a school or center and across campus, vendors and sponsors. This position will supervise: NA

Job Duty 1 - Design/develop promotional and marketing materials to include those developed for specific target audiences in support of program outreach efforts.
Job Duty 2 - Plan, schedule and coordinate promotional events.
Job Duty 3 - Coordinate administrative activities associated with program operations such as procurement, records maintenance, compliance, meeting arrangements and minutes, and document preparation.
Job Duty 4 - Develop, analyze, reconcile and report financial data related to program operations.
Job Duty 5 - Develop and maintain performance assessment tools applied in program review to measure and report progress.
Job Duty 6 - Collaborate with internal and external entities to aid institutional or program support.
Job Duty 7 - Perform other duties as assigned

The GTDC (Pathways to Policy) Program (https://pathways2policy.gatech.edu/) offered by the Georgia Institute of Technology invites applications for an administrative position in the Washington DC area. Currently, this position is mostly virtual, with occasional in-person activities required (often related to events and event management). Successful applicants should therefore live in the DMV and have access to personal or public transportation in the DC area and be comfortable using it. Professionalism, maturity, and attention to detail are essential.

Job duties will include program administration, events management, student relations, alumni relations, information gathering, and service activities in the Washington DC area. Travel to Atlanta will rarely be required. The positions tasks will likely include, but are not limited to, the following:

Organize Information Sessions (Atlanta) and Orientation Events (Atlanta & DC)

• Venue selection and booking
• Manage food and beverage orders
• Process invitations
• Communicate with, and coordinate, students and guest speakers
• Purchase/acquire necessary equipment and supplies

Coordinate GTDC Admissions

• Assist with student recruitment (coordinate GTDC alum to help with OIE fair on campus)
• Set up and modify, as needed, applications
• Collect and disseminate student applicant information (Qualtrics, CVs, transcripts, letters)
• Facilitate on-campus recruitment effort (fliers, digital signs, etc.)
• Create and distribute surveys and correspondences

Manage GTDC Operations

• Arrange GTDC student site visits (communicate with hosts, collect student names, manage food orders where applicable, help arrange transportation where applicable, finalize event logistics including travel)
• Assist with mentorship program
• Liaise between WISH and students on housing issues
• Coordinate between Higher Education Learning Council (HELC)
• Retrieve and disseminate Atlas reports during admissions and payments process
• Assist in the development and submission of biannual OIE proposals
• Order supplies and materials (e.g. swag)
• Assist with informational surveys for GTDC students
• Act as a PoC with Federal Jacket program
• Act as a PoC with students, faculty, campus, and stakeholder during emergencies
• Assist in budgeting and funds management
• Assist in the processing of receipts
• Administrate WMATA student passes
• Represent GTDC at WPC

Facilitate GTDC-Alumni Relations

• Serve as a PoC between GTDC and DC area alumni, and between GTDC and the relevant alumni relations stakeholders in the DMV (e.g. local alumni groups) and at the Atlanta campus (GT Alumni Relations and the GT Alumni Association).
• Help organize and coordinate GTDC student site visits and events hosted by alumni
• Help organize and coordinate alumni events and activities
• Help coordinate webinars with alumni for career development activities
• Maintain and update the GTDC alumni lists

Other

• Opportunities to teach at the undergraduate level may be available for advanced degree holders in relevant fields

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience

Required Experience
Four to six years of job related experience

The ability to engage with a diverse body of students, alumni, faculty, staff, and DC area professionals, promote an inclusive and welcoming educational/work environment, and adopt strategies that support the learning and success of all students and alumni. Computer skills required in Word, Excel, email, calendaring, social media, and proprietary software.

Prior experience with the Georgia Institute of Technology

Familiarity with the DMV area is preferred

Prior experience in event management or program administration

$50,000 - $75,000

Location: Washington, DC

SKILLS
This job requires working knowledge of research program promotion and administration. Included are skills in development and administering program assessment tools, marketing, and financial analysis and reporting. Also required are skills in planning, organization, spoken and written communications, scheduling and customer service. Use of office and specialized computer applications and databases are required.

Applicants are encouraged to apply by May 1, 2025 for optimal consideration; however, the search will continue until the position is filled.

Questions about the position may be directed to Mitzi Williams, Director of HR, mwilliams637@gatech.edu

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening