Administrative Team Assistant - ASRC Talent Solutions

ASRC Energy Services, LLC (AES) is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 13,000 Inupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

Administrative Team Assistant - ASRC Talent Solutions

• Proactive calendar maintenance, reflecting the current priorities, and business support for the respective business function executive and team members. Manage and direct inquiries and requests as appropriate.
• Provide customer-centric service and seamless delivery to all members of the team and BU aligned with our Client's Values.
• Schedule and organize meetings and workshops including (onsite and offsite): book conference rooms, prepare agenda, proactively confirm, order and coordinate catering, format and collate papers.
• Attend meetings to capture minutes and actions and maintain an action tracker that reflects progress to completion.
• Ensure conference rooms equipment is turned off and room is cleaned/returned to "ready for use" condition at the end of the meeting.
• Administrative support, coordination, production and distribution of business documents for leadership and other relevant team members.
• Arrange and coordinate all details for virtual and in person meetings across various time zones for internal and external stakeholders. May include greeting external visitors at the building security office and escorting them to and from the necessary location.
• Process business expense reconciliations and code invoices in adherence to company policies in a timely manner.
• Coordinate on-boarding and off-boarding of team members, including desk set up, and completing onboarding and offboarding checklists.
• Provide other general administrative support and duties as assigned, including but not limited to: travel management, ordering office supplies, bindings, special mailing projects, ordering business cards, provision of support in Crisis, Emergency and Incident Management, updating and maintaining accountability logs, create files/folders/labels and complete other duties as required.
• Collaborate with TA network through the aligned execution of the following responsibilities: Share in the stocking of the cafes (organized by Executive Assistant) and in the planning and implementation of BU wide events; Share in answering the Client's Alaska main phone line in a consistent manner and communicate message to the appropriate parties; Plan, coordinate and deliver logistics required for successful team event; Serve as a back up to the designated TA when they are out of office.
• Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
• Other duties will be assigned to this position as needed.

• 1+ year of secretarial or admin work experience providing support to senior executives in large organizations
• Consistently demonstrates a high degree of accuracy
• Proven time management and organizational skills, with the ability to work well under pressure of multiple deliverables within tight deadlines
• High level of maturity and discretion necessary to liaise directly with Executive Management, and external contacts both locally and internationally
• Ability to work independently, but with a strong team, collaborative and customer focus
• High-level problem-solving skills and pro-active attitude
• Strong communication and interpersonal skills essential for this role
• A high degree of proficiency in the use of Outlook, Word, Excel and PowerPoint

• Prior oil & gas industry experience

ASRC Energy Services, LLC (AES) is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our benefits are designed to attract and retain the best talent. Our total rewards program supports the health and well-being of employees and their families.

What We Offer:

• Medical Insurance: We offer comprehensive medical plans through Federal Employee Health Benefits Plan (FEHB).
• Dental and Vision Insurance: We offer two comprehensive dental plans
• 401K: 401K plan up to 4% match with immediate vesting after 2 pay periods.
• Employee Assistance Program (EAP): All employees and their household have access to our EAP program.
• Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.
• Professional Development: Tuition reimbursement opportunities and internal development through our ASPIRE Academy.

We're proud to be named the Most Loved Workplace by Best Practices Institute in 2022, Best Company to Work for in Alaska by MSN Money, 24/7 Wall St. and Zippia for 2019 and the recipient of the prestigious ConocoPhillips 2019 and 2020 Supplier Recognition Award for Focus on Execution. Employing over 2,000 employees across our subsidiaries, AES is a service provider of choice in the energy industry. Our exceptional service quality and safety record sets us apart from our competitors. Our business purpose is to find solutions for a sustainable future, and we accomplish that by living our "ASPIRE" values, which stand for:

Absolute Integrity: We do the right thing because it's the right thing to do

Safety: Safety is our foundation - we bring it everywhere we go

People First: We take care of our people, and our people will take care of the business.

Inupiat Heritage: We believe in "one crew, one journey" and honor the values of our founders as we develop the future.

Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.

Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.

Our employees are our most important resource, so we seek collaboration across the organization, and value everyone's contribution. Our employees are part of the solution for a sustainable future for the benefit of our shareholders, employees, families, and our communities. Are you looking for an exciting opportunity to work with a company like ours, and be a significant part of our business purpose? If so, keep reading. Start your career with AES and ASPIRE with us.

While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi-Fi and Internet is free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have their own accommodations and policies that will be reviewed upon on-site orientation.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.

A pre-hire post offer, Functional Capacity Evaluation (FCE) will be conducted to determine an employee's ability to safely perform to the job standard. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

If you need any assistance or reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.

A candidate must be able to meet the following non-exclusive requirements:

• Meet the AES Driving Records and Motor Vehicle Use Policy.
• Take and pass a pre-employment drug test which may include both UA and hair testing.
• Meet the physical requirements of this position including working in a remote location under arctic conditions.
• Required to take and pass a Fit-For-Duty Exam
• Required to complete and successfully pass a background check.
• Must be able to obtain and maintain an access badge for the work location.

The availability of this position is contingent upon the Company's continued operational needs once training is completed.

We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information on equal opportunity please visit -

* Workplace Discrimination is Illegal

* Pay Transparency Nondiscrimination Provision

If you need any assistance or a reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.