Executive Assistant

Essential Functions

-Perform secretarial and administrative duties for an executive or chief.

-Manage schedule, arrange appointments, travel, meetings including

coordinating documents, refreshments and resources, and conference calls.
-Prepares correspondence, meeting minutes or executive summaries.
-Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
-Work requires some analysis and use of initiative and independent judgment.
-Remain knowledgeable of corporate policy.
-Often called upon to interpret and communicate executive or board's intent to other employees.
-Perform payroll functions for executive team.
-Assists other administrative/executive assistants and may assist with orientation and training of staff.
-May make contacts of a sensitive, complex, and confidential nature.
-Completes routine tasks under minimal supervision.

Education
High School Diploma or Equivalent required

Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?
No

Experience
Experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required

Knowledge, Skills and Abilities
- Requires highly proficient/advanced administrative skills and office applications skills.
- Ability to proofread and edit written documents.
- Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
- Highly proficient in all communication skills (phone, verbal and written).
- Ability to handle sensitive information and situations with poise and professionalism.
- Strong organizational, coordination and judgment skills.
- Ability to prioritize effectively.
- Ability to problem solve and troubleshoot.
- Ability to analyze a situation and determine best course of action within established guidelines.
- Basic math knowledge with some knowledge of bookkeeping.
- Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
- Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.