Receptionist

The Receptionist - Administrative Assistant provides essential support to all firm members, visitors, and callers, aiming to enhance interactions with the firm.

Responsibilities:

• Prepare the reception area (music, conference rooms, and supplies).
• Check conference room schedules and ensure cleanliness and organization of rooms.
• Handle incoming voicemails, emails, and faxes, forwarding them to appropriate recipients.
• Set up breakfast deliveries, restock kitchen supplies, and maintain cleanliness in common areas.
• Answer phones, greet clients/visitors, and escort them to meeting rooms.
• Manage mail and packages, ensuring proper distribution.
• Assist with conference room setups (including Zoom) and other administrative tasks like ordering supplies and maintaining databases.
• Coordinate with other staff members for coverage during breaks.
• Ensure all spaces are clean and organized, including the kitchen and conference rooms.
• Turn off equipment, secure the office, and manage outgoing deliveries.