Executive Assistant- Neurosurgery

The University of Missouri School of Medicine Department of Neurosurgery

The Department of Neurosurgery is seeking a highly motivated individual to serve as the Executive Assistant to the Chair of the Department of Neurosurgery. This position will perform complex administrative tasks and provide direct assistance to the Chairman. Duties will be performed independently and with minimal supervision and include:

Provide professional staff assistance ensuring coordination and management of the chair's calendar and appointments. This includes scheduling meetings, coordinating logistics, and ensuring all materials are prepared in advance. Meetings and appointments are typically complex including coordination of calendars, communicating with other busy executives, and their respective teams.

Monitor incoming communication and respond to inquiries on behalf of the Department Chair.

Gather and compile information; develop and maintain spreadsheets, written reports, and PowerPoint presentations; maintain databases and support websites updates; attend meetings and record/edit/distribute minutes; research and respond to policy related questions; and maintain a high level of confidentiality at all times.

Interface with Department Faculty, Staff, Resident Physicians, and officials from the University, School of Medicine and other Departments requesting time or information from the Department Chair.

Drafts complex forms, memos, letters, and presentations for internal and external recipients; proofreads drafts to correct grammar, spelling, and formatting.

Drafts meeting agendas, attends meetings, and drafts minutes.

Coordinates department events (holiday party, faculty retreat, faculty recognition banquet, etc.) within budget and with committee input.

Coordinates annual faculty evaluations.

Shift Type: Monday-Friday 8am to 5pm.

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Years of Experience: One year of related experience in business administration, personnel administration, or higher education administration.

Additional Training: Experience working with Microsoft programs, including Outlook, Word and Excel, data visualization, and PowerPoint.
Leadership Approach: Leadership Approach

Hiring Range: $18.50 to $34.18/hour
Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

In addition to filling out the online application please provide a resume.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.