Assistant Director

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Job Details:

Payroll Services at The University of Texas at Austin is responsible for producing and distributing payroll for approximately 29,000 employees. Payroll processes monthly, semi-monthly and off-cycle payrolls for employees of the university. Our Benefits and Deductions Teams are responsible for deducting,
remitting and reporting payroll deductions and other payroll information to UT System Administration, state and federal agencies, and third-party vendors. We ensure compliance with federal, state and university laws and guidelines.

To learn more about our department, visit payroll.utexas.edu.

Your Skills will make a difference.

Provide strategic and operational leadership to support the Benefit and Deductions Team in Payroll Services reporting directly to the Director of Payroll. This role requires working knowledge of the payroll cycle as well as benefits administration, tax compliance, and payroll accounting

• Provide leadership to Payroll Services in coordination with the Director and other payroll leaders by managing and supervising staff to ensure quality service to the university. Provide advanced management skills and develop direct reports.
• Oversee the Tax Team to ensure compliance with federal and state regulations, taxation, reporting, wage garnishments and other deductions. Provide oversight for team responsibilities including: Federal and state tax withholding remittances/reporting; taxable fringes; nonresident alien tax compliance; HRIS reporting to Texas Comptroller; payroll calculations for deductions and adjustments; and student OASDI exemption process.
• Provide direction and oversight to the Retirement and Insurance Teams within Payroll Services to ensure compliance with federal, state and university rules and regulations regarding mandated and voluntary retirement programs and UT System Group Insurance programs. Manage the overall processes by assigning and monitoring workloads to ensuring deadlines are met, payroll deductions are processed accurately and reporting and remittances to outside agencies are completed in a timely manner.
• Communicate and disseminate payroll policies and procedures to internal and external staff, administrative leadership and campus leaders using a variety of different communication strategies including presentations, reports, electronic correspondence and web content.
• Develop, implement and maintain policies and business processes to support the unit's activities and to enhance and maintain the effectiveness of unit operations. Develop and support long term strategic initiatives to improve efficiency and support departmental goals. Work collaboratively with functional
  and technical staff both within payroll and across university operational units to identify, test, and implement enhancements to existing processes and systems. Oversee project implementation, provide training and communicate information to university community.
• Oversee customer support activities for the many consumers of payroll benefits and tax information. Consumers include employees, retirees, Human Resource Services, UT System Administration, and various third party vendors. Respond to Budget Office requests related to the Legislative Budget Board and pending legislation; and serve as a member of various advisory committees as appropriate.

• Bachelor's degree.
• Minimum of two years of progressively responsible management experience in payroll, accounting, or human resources.
• Understanding of payroll and benefits environment and applicable state and federal laws governing payroll and tax administration. Strong decision-making abilities and leadership experience.

Relevant education and experience may be substituted as appropriate.

• Bachelor's degree in Accounting or Finance. Experience with Workday, UT System benefits administration, and DEFINE. Experience working directly in payroll or employee benefit administration in higher education.
• Project Management and Workday experience

$115,000

• Standard office conditions.
• Manual dexterity.
• Daily use of a keyboard and desktop computer

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.