Administrative Assistant II (Part Time)

** This position is part time, 24 hours per week. **

We are seeking a part time highly organized and detail-oriented Administrative Assistant to provide support for the Global Operations Executive Business Partner.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

Travel Coordination:

• Manage and coordinate travel arrangements for executives, including flight bookings, hotel accommodations, and transportation.
• Ensure all logistics are in place for business trips, including creating itineraries and tracking expenses.

Schedule Management:

• Maintain and update the calendars finance executives
• Handle all scheduling requests in a timely and professional manner.

Expense Reporting:

• Assist in the preparation and submission of VP and department expense reports.
• Help manage the US Finance Department purchasing card expense reports, ensuring all receipts and documentation are accurate.

Event Planning and Coordination:

• Assist in the planning and execution of connection events and team-building activities for the US Finance Department.
• Coordinate logistics, catering, and other necessary arrangements to ensure successful events.

Purchase Order Management:

• Set up and maintain detailed purchase orders for the Finance Department, ensuring all transactions are accurately recorded and processed.

SharePoint Site Maintenance:

• Assist with requests and maintenance for Global Finance SharePoint site

including modifying permissions to meet the current needs of the department

Charitable Contributions Tracking:

• Track and gather all charitable contribution receipts for audit and marketing purposes

Organizational Chart Maintenance:

• Regularly update the Global Finance organizational chart to reflect changes in staff roles
• Involves collaboration with global Finance teams

Ad-Hoc Administrative Projects:

• Provide administrative support in the maintenance and management of company insurance, including document tracking and updates.
• Assist with various ad-hoc projects as needed by the finance team.

Skills/Experience:

• Bachelor's degree required
• 3+ years' experience as an administrative or executive assistant
• Intermediate proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time-management skills
• Ability to multitask and prioritize tasks effectively
• Strong written and verbal communication skills
• Attention to detail and problem-solving skills
• Professional demeanor and positive attitude
• Ability to maintain confidentiality and handle sensitive information

If you have a disability and you need any support during the application process, please contact hr.resume@sagepub.com All qualified applicants are encouraged to apply.

Pay Transparency & Benefits Package:

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect. Sage is proud to be an equal opportunity workplace and is an affirmative action employer.

Compensation at Sage is influenced by several factors, including but not limited to skill set, nature and level of experience, qualifications, and other relevant considerations. Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonuses or benefits. Your recruiter can share more about the specific salary range and additional aspects of the compensation/benefits package for this position during the hiring process. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align.

In addition to compensation, Sage offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with SAGE covering most of the premium costs. Unique program benefits that support a healthy life, a company-sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits. In alignment with our value for education, Sage offers financial support for bachelor's and graduate-level degree programs as well as learning for personal interest.

Sage offers freedom and autonomy in your day-to-day with hybrid or remote work, depending on the role. Join the nearly 2,000 Sage employees worldwide who deliver products and services that serve to fulfill our noble goal of education and dissemination of knowledge globally. We'd love to meet you!

Diversity, Equity, and Inclusion

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want Sage to be an organization where the most talented staff and high-potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce.