Event Coordinator

AgWest Farm Creditis a member-owned financial cooperative that provides financing and related services to farmers, ranchers, agribusinesses, commercial fishermen, timber producers, rural homeowners and crop insurance customers in a seven-state territory in the Western United States. AgWest is part of the 100+ year-old Farm Credit System - the leading provider of credit to American agriculture.

AgWest champions the growth and advancement of agriculture, the value of rural communities, and the vital contribution our customers make to the economy and society. We serve customers in 59 locations throughout the West.

We are in search of an Event Coordinator II or Event Coordinator III to join our Learning and Research department in Spokane, Washington (Headquarters). This full-time position reports to the Event Planner and supports the planning and coordination of AgWest events.

After an initial in-office training period, this position is eligible for workplace flexibility and a one-time home office stipend. Employees are expected to continue working from their office location a minimum of 60% of the time.

Compensation Information

The base salary range for this position in Spokane, Washington is:

Level II:
Typical starting range: $43,100 - $57,400
Full base salary range: $43,100 - $$64,600
Annual performance-based incentive target is 6% of base salary.

Level III:
Typical starting range: $47,200 - $62,900
Full base salary range: $47,200 - $70,800
Annual performance-based incentive target is 6% of base salary.

Job Requirements

• Provide clerical support for AgWest events including AgWest Connect Calendar updates, corporate rate management, management of customer and employee inquiries in events email inbox for all in-person events, filing of contracts/billing/event details, maintaining and updating work instructions, mail room coordination, event materials inventory, training room organization, and other administrative tasks related to event support.
• Support and maintain the digital event registration site including event construction, registration, reporting, communication, and user support for participants.
• Assist in contracting and planning for a variety of employee learning on-site meetings, as well as assist the Event Planner with room block management and waitlists for large scale employee meetings.
• Serve as on-site contact for hotel and event venues as assigned, manage food/beverage agreements (BEOs) and provide on-site event logistics support at events.
• Support the monitoring of events to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of problems; participate in post-event evaluations to drive continuous improvement.
• Manage relationship with vendors and third-party sourcing agencies as needed. Cultivate new relationships aligned with event objectives and company needs.
• Support overnight event logistics including registration, hotel room reservations and assignments, transportation and food throughout event life cycle.
• Process event invoices for accuracy and preparation for payment; maintain necessary records and billing history.
• Perform all duties and maintain all standards in accordance with company policies, procedures, and internal controls.
• Other duties as assigned.

Minimum Requirements

• Administrative or event support experience in a professional setting
• Demonstrated organizational, task and time management skills
• Exceptional customer service orientation in person, in writing, and over the phone
• Ability to travel to multi-day offsite events by vehicle or aircraft
• Excellent written and verbal communication skills
• High attention to detail and follow through
• Strong interpersonal skills and the ability to build effective working relationships
• Proven ability to provide systematic and dependable follow up and preparedness
• Basic knowledge of contract language in an event setting
• Demonstrated proactive approach to problem-solving with sound decision making capability
• High school diploma or equivalent

Preferred Requirements

• Experience with integrated enterprise event planning software applications (such as Cvent)
• Progressively responsible hospitality or event support experience, preferably for organizations or events of 300 individuals or more
• Experience supporting large and complex events at venues in the western United States (including Washington, Oregon, Idaho, Montana, California, Arizona, and Oregon)

Benefits Offered by AgWest

• Medical, dental, and vision insurance
• Basic term life and AD&D insurance (fully paid for by the company)
• Paid days off annually: 15 vacation*, 15 sick, 11 holidays and 3 volunteer
• 401(k) plan (6% match plus 3% employer contribution)
• Employee Assistance Program
• Wellness Program
• Jeans are welcome at work every day at AgWest!

*Vacation accrual rates increase with tenure.

Details about insurance and retirement benefits are available at: https://www.farmcreditfoundations.com/fcfbenefits

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Job level and starting annual salary will be based on a variety of factors including but not limited to experience, education, certifications/licensure, internal equity, location, business needs and market demands. The listed compensation and benefits information is accurate as of the posting date. AgWest reserves the right to adjust compensation for all positions and modify or discontinue benefits programs at its sole discretion, subject to applicable law.

Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender orientation, national origin, marital status, age, disability, protected veteran status, or any other classification protected by law.