Grants & Contracts Manager, Program for Leadership and Character

External Applicants:

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

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A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

Job Description

Essential Functions:

• Works closely with the Associate Director to develop the structure and application for the granting initiative, coordinates and reviews grant applications and budgets.
• Assists proposal writers in applying for grant opportunities. Aids in determining appropriate guidelines and regulatory requirements. Works with the organizations to prepare budgets and navigate other requirements.
• Develops, negotiates, reviews and finalizes all sub-contracts. Tracks and monitors maintenance coverage periods, contract dates, invoice due dates, and amounts due.
• Manages over 100 grants and subcontracts to external institutions, including grants to individuals. Maintains and reconciles detailed budgets for each grant or subcontract; advises and/or determines which expenditures are within budget guidelines; informs management of irregularities and proceeds with corrective action.
• Provides ongoing communication and support to grantees to ensure accountability and the success of their programs. Works as a liaison between the individual institutions and the Program staff.
• Reviews reports from sub-contractees to ensure that budget and program goals are being met in accordance with the guidelines in the contract. Ensure timely submission of sub-grantee reports.
• Serves as a department liaison to coordinate grantmaking procedures with Wake Forest's Office of Research and Sponsored Projects and the Legal Department.
• Works with the Business Manager to ensure that grants and sub-contracts comply with university accounting policies and procedures.
• Compiles and reviews progress reports for internal and external stakeholders, including the Program leadership, faculty/staff, Research & Sponsored Programs, and funding agencies.
• Assists with reports and proposals related to grantmaking efforts.
• Works with the Business Manager to oversee the system for releasing funds to grantees as well as receipt, processing and approval of invoices and expenditure requests from sub-contracts.
• Assists Associate Director with interviewing and selecting external consultants and managing the contract negotiation and ongoing consulting relationships with those individuals.
• Leads ECI Grants Team to ensure coordination of operations, activities, and timelines with program officer liaisons as well as ECI Finance.
• Works with the ECI Research team on ensuring necessary data collection, management, and retrieval.
• Works with the Associate and Assistant Director of Partnerships to maintain a system of contacts and communications with key partners.
• Assists the Director of External Communications with gathering relevant information from the sub-grantees to disseminate advertisements and resources.
• Takes an active role on a dynamic, and fast-paced team.
• May supervise support staff as needed.

Required Education, Knowledge, Skills, Abilities:

• Bachelor's degree in business or related field plus three years progressively more responsible accounting/management experience or an equivalent combination of education and experience will be reviewed and considered.
• Knowledge of office and administrative practices and principles.
• Knowledge and skill in developing and reviewing contracts, accounting and budget preparation/management.
• Contract administration experience.
• Proficiency in Microsoft Office and Google Suite.
• Well-developed planning, administrative, and project management skills; ability to establish goals, prioritize tasks, and mobilize resources in a time-critical environment.
• Strong interpersonal and communications skills, both verbally and in writing. Ability to develop and nurture relationships with organizations and individuals having diverse professional expertise.
• Ability to analyze and solve problems, make decisions, and proactively respond to grant budgeting issues and needs. Ability to analyze and interpret policy and procedural questions.
• Strong critical thinking skills with careful attention to detail.
• Ability to manage multiple tasks under pressure and adapt rapidly to changing priorities; excellent time management skills; ability to organize personal workflow.
• Ability to work independently and acquire knowledge of new systems in a short time period.
• Good character, sound judgment, and a strong work ethic.

Preferred Education, Knowledge, Skills, Abilities:

• Experience in grantmaking.
• Experience with Salesforce and Workday.
• Demonstrated proficiency in contract law, including interpreting and constructing contractual language.
• CRFA designation, or equivalent.
• Familiarity with higher education.
• Familiarity with leadership and/or character education.

Accountabilities:

• Works under minimal supervision.
• Responsible for own work.
• Budgetary responsibilities

Physical Requirements:

• Sedentary work that primarily involves sitting and standing.

Environmental Conditions:

• No adverse environmental conditions expected.

Additional Job Description

Time Type Requirement

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.eduor (336) 758-4700.