Temporary Mail Clerk/Courier

DEFINITION
Under supervision of appropriate administrator, the incumbent is to drive a district vehicle to pick up and deliver mail, books, supplies, and other equipment; to process incoming and outgoing mail; to receive and deliver college supplies and equipment as required; participates in the setup of events; moves furniture, as needed for office and classroom reconfiguration; values and promotes the vision and mission of the college.

CLASS CHARACTERISTICS
Under limited supervision, the incumbent will provide postal, shipping and receiving services as required that are important to the college functions. The incumbent assigned these functions is expected to complete daily work in a cooperative manner. The incumbent will exercise initiative and independent judgement with standardized procedures in this capacity. An incumbent has a high frequency of contact with district staff and others requiring tact, professionalism, and good communication skills. The incumbent will be required to use a computer to input and retrieve data in the maintenance of district records.

1. Drives a light truck or other district vehicle in making deliveries of daily mail and equipment to the various campus locations and offices; including live items and hazardous materials.
2. Maintain a routine delivery/pick up schedule; process daily and bulk mail.
3. Sorts, packs, weighs packages or letters, calculates charges using a scale and rate charges, sealing, stamping, affixing postage to outgoing mail, loads/unloads books, supplies, and equipment for delivery.
4. Distributes and acquires mail packages from the post office.
5. Transports currency and payroll between various campuses.
6. Corrects and forward misdirected mail. Certify and arrange for express mail as needed.
7. Operate, adjust and make simple repairs to mail processing equipment.
8. Monitor and track funds on postage meter.
9. Compiles information to prepare routine reports including monthly mail meter.
10. Maintains simple fiscal records.
11. Maintain and organize workspace and equipment; assign, label, and store supplies within the warehouse.
12. Maintain periodic automatic replacement (PAR) level on mail supplies and logs; prepares requisitions to replenish stock.
13. Maintain inventory records and logs. Assist with staff and faculty department locations.
14. Assists with shipping and receiving routines, receiving shipments and delivering packages and supplies as needed.
15. Train personnel in day-to-day operations, use of mail machine and sorting procedures.
16. Maintain and inspect district vehicle daily and report any safety concerns to the appropriate personnel.
17. Open/lock and secure mailroom.
18. Assists in moving and arranging furniture and equipment and setting up buildings and rooms for events including but not limited to stage and gymnasium set-ups.
19. Performs other related duties as required.

• U.S. postal rates and mailing regulations and procedures;
• Postal equipment and other standard office equipment;
• Telephone etiquette; customer service
• Safe driving practices and traffic laws;
• Basic elements of English usage, spelling, arithmetic, and filing;
• Inventory methods and procedures;
• Postal equipment and standard office equipment.
• Computer and software programs; Word processing and spreadsheet necessary for record keeping and database management
• Office methods and practice including filing systems

• Perform physical and clerical work, learn necessary U.S. postal and District operations, procedures, and equipment;
• Make arithmetical computations;
• Operate copier to input and retrieve data;
• Operate a district vehicle and forklift;
• Understand and carry out oral and written directions;
• Develop and maintain cooperative relationship with those contacted during the course of work;
• Sort and compare names and numbers accurately;
• Load, unload, and carry heavy objects.

Education and Experience:
Equivalent to completion of the 12th grade and responsible experience in jobs whereby an individual has obtained the listed knowledge and abilities or any equivalent combination of education and experience.

• Possession of a valid and appropriate California driver's license and qualify for the district's vehicle insurance coverage.
• Forklift operator certification required within the first year of employment.
• Must obtain a certificate of completion for a HazMat 40 hr. General Site Worker Hazardous Waste Operations and Emergency Response (Hazwoper) within the first-year employment and keep up the certification by taking an 8-hr Hazwoper annual refresher course.

Physical Demands and Working Conditions:
The incumbent will experience frequent interruptions while performing normal duties during regular workday. Work requires standing and walking for prolonged periods, frequent lifting, carrying, pushing and/or pulling of objects weighing up to 75 pounds maximum. Operate various warehouse equipment including but not limited to, pallet jacks, hand trucks and a forklift puller.

Special Qualification:
A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

The desired start date is July 2025. This is a short-term/temporary position based on District need.

Work Schedule: Monday - Thursday, 6:00 a.m. - 2:00 p.m. and Friday, 6:00 a.m. - 1:30 p.m. (hours may vary)

To be considered for this position, the candidate must submit the following application materials by Monday, June 30, 2025 by 11:59 PST:

• Cover letter;
• A current and complete resume/CV of education and professional experience.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Allan Hancock College will not sponsor any visa applications.