New

CPM Coordinator

Rutgers University

United States, New Jersey, Newark

May 22, 2025

Position Details

Position Information

Recruitment/Posting Title	CPM Coordinator
Department	School Public Affairs & Admin
Salary	Open
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Posting Summary	The New Jersey Certified Public Manager Program was developed jointly by Rutgers University's School of Public Affairs and Administration ( SPAA) and the New Jersey Civil Service Commission to meet the complex demands and challenges of the 21st-century public management environment. The CPM program's main mission is to provide management leadership training to Managers, Administrators and Supervisors working in local, state government, as well as in nonprofit organizations. The Certified Public Manager ( CPM) Program in the School of Public Affairs and Administration is seeking someone to provide administrative and program support for the CPM students. He or she will perform professional work consistent with an understanding of the mission, vision, role, and goals of the CPM program. The employee's responsibilities will include the coordination and/or creation of the following: Provides administrative support to the CPM office by assisting with the coordination and administration of the CPM program, projects, and processes and with the preparation and control of records, statistics, reports and documents. Assists with processing various administrative documents and data on student completion records. Communicates effectively with students, faculty, program partners, and the general public. In coordination with the director assists with logistics for CPM cohorts and the annual graduation ceremony. Ensure students receive registration information and respond to any questions, as directed. Prepare welcome packet for new cohorts. Assist in preparation of spreadsheets which track student participation, attendance, and assignments. With Director approval, respond to student requests for excused absences. Update cohort schedules as directed. Follow up with student payments as directed. In conjunction with Director, track student completion status and send completion letters. Share information as directed with the Civil Service Commission. Contact faculty with teaching assignments in new cohorts as directed. Send weekly e-mail reminders with teaching assignments to faculty. Remind faculty to grade all the student's assignments, as directed. In conjunction with Director, communicate regularly with Cohort Advisers regarding student progress in program. Send evaluations to faculty at the end of each module. Send schedules with faculty assignments to Civil Service, as directed. Create graduation spreadsheet and track student completion as directed. Follow up on invitation to Graduation to students and track responses. In conjunction with Director, prepare spreadsheet for Certificates and ensure accuracy. In conjunction with Director, coordinate logistics and food for the event with the Director. Prepare the Graduation Program which includes names, titles, and capstone project, as directed. In conjunction with Director, prepare Graduation gifts for students. Copy materials for Graduation. Attend ceremony and assist with logistics. Respond to phone and email inquiries. Prepare reports as directed. Maintain a list of potential students and send messages as new cohorts are announced, as directed. Respond to requests for information from the NJ Civil Service Commission, as directed. Other Duties as Assigned: subject to CPM Director requests and needs to complete specific deadlines or duties.
Position Status	Part Time
Posting Number	25FA0560
Posting Open Date	05/21/2025
Posting Close Date	05/28/2025

Qualifications

Minimum Education and Experience	Graduate degree, preferably MPA
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Written and oral communication skills, excellent at organization and attention to detail, ability to work independently, proficient in Word and Excel, previous experience in student support services.
Equipment Utilized	Proficiency in Word and Excel.
Physical Demands and Work Environment	Standing, sitting, walking, talking, and hearing. No special vision requirements. Occasional lifting up to 25 lbs.
Overview
Statement

Posting Details

Special Instructions to Applicants
Quick Link to Posting	https://jobs.rutgers.edu/postings/251333
Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details	111 Washington St Newark, NJ 07102

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement