New 
Office Manager- Pediatric Resource Center
 University of Illinois Chicago | |
 United States, Illinois, Chicago | |
 May 22, 2025 | |
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Office Manager- Pediatric Resource Center Office Manager- Pediatric Resource Center Hiring Department: Pediatric Resource Center Location: Peoria, IL USA Requisition ID: 1035033 FTE: 1 Work Schedule: M-F 8:30a-5:00p Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 6/2/25 The previously determined salary for this position is $22.92-$24.33 Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote). About UICOMP The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu. Position Summary Under direction of the Director of Administrative Operations of Pediatric Resource Center, this position is responsible for performing highly specialized administrative support activities, which are necessary in achieving the goals of the program of the Pediatric Resource Center. The position requires an in-depth knowledge of PRC operations, policies and laws. It requires good judgement, discretion, appropriate management of confidential information, and the ability to utilize multiple software programs. Duties & Responsibilities Manages PRC contract-billing process while ensuring accurate reporting on billing vouchers and in grant/contract reports. Accurately tracks PRC contract billing revenue. Acts as lead host of PRC Billing Meeting and communicates key factors to PRC leadership and staff. Assists in quarterly report tabulation and grant updates. Acts as lead for PRC grant-funding training program for child protection staff. Supports PRC leadership by creating travel logs and PRC billing sheets for leadership staff. Acts as liaison for PRC to outside agencies regarding multiple projects, establishes timelines for projects and associated tasks, participates in various meetings, represents the PRC Director of Administrative Operations and/or program at meetings. Provides advice based upon policies and procedures. Coordinates logistical arrangements with other staff, guest speakers, and outside agencies to schedule, facilitate and then compile data for DCFS Medical Aspects of Child Maltreatment Trainings as well as other trainings and events as assigned. Prepares necessary materials. Assists in answering approximately 50% of incoming telephone calls to the PRC. Screens and appropriately responds to all calls by referring them elsewhere, providing information or referring to appropriate PRC personnel. Opens/closes confidential patient charts in PRC data management systems. Schedules patients in electronic medical records system, enters demographic and patient information in databases. Documents close at intake referrals by entering data into program databases. Maintains computer database for tracking report status and completion. Preforms notary duties as needed for the division/Department of Pediatrics/UICOMP. Acts as backup for subpoena duces tecum / testimony process for PRC. When staff assigned as lead PRC subpoena processor unavailable, Office Manager logs incoming subpoenas into PRC tracking system. Alerts UICOMP Administration and Director of Administrative Operations of the receipt of subpoenas. Communicates subpoenas information to involved PRC staff. Coordinates pretrial staffings for PRC staff. With the support of the Director of Administrative Operations, coordinates the PRC's response to subpoena duces tecum. Serves as training lead for new employees regarding various office and program matters. Maintains an overall awareness of program direct-service activities and project timelines. Coordinates and expedites necessary actions to ensure efficient program functioning. Support PRC board committees in their work by assisting in researching feasibility of new events and projects. Assists in the creation of meeting agendas and prepares meeting materials. Anticipates and responds to needs of the PRC Director of Administrative Operations in regard to upcoming fundraising events, outreach/prevention projects, conferences and ongoing direct-service program needs. Coordinates logistical arrangements with other staff, guest speakers, and outside agencies to schedule, facilitate and then compile data for DCFS Medical Aspects of Child Maltreatment Trainings as well as other trainings and outreach events as as needed. Minimum Qualifications
Preferred Qualifications Preferred knowledge and experience in Microsoft Outlook, Word, Excel, Access and Publisher. Preferred knowledge of subpoena processing and court proceedings. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. For classes within the professional (01), semi-professional (02), or managerial (03) occupational areas, out-of-state candidates may compete as all other candidates. Once a final employment offer is completed, the out-of-state candidate must establish Illinois residency within 180 calendar days of the start date for the designated position. It is the employer's responsibility to monitor this requirement. Sponsorship for work authorization is not available for this position. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/15011?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-b72639d2e06f844a822f5c8be4b9633a | |