New

Administrative Aide (Health Sciences Ed & Pathology)

University of Illinois Chicago
United States, Illinois, Chicago
May 22, 2025
Administrative Aide (Health Sciences Ed & Pathology) Administrative Aide (Health Sciences Ed & Pathology) Hiring Department: Heath Sciences Education and Pathology Location: Peoria, IL USA Requisition ID: 1034398 FTE: 1 Work Schedule: M-F, exempt, 8a - 4:30 p Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 5/30/25 The previously determined salary range for this position is $28.58 to $34.82 Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. *This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote).* About UICOMP The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu. Position Summary Oversees administrative functions of the Department of Health Sciences Education & Pathology. Provides coordination, administrative support, fiscal management and facilitation of faculty appointments and promotions. The duties performed require extensive knowledge of the organization, programs, policies, and procedures of the institution. Duties & Responsibilities Provides administrative support to the department Head and faculty members. Maintains an overview of departmental responsibilities and deadlines and assists in the coordination of department scheduling. Drafts communications/reports/agendas for department and faculty, develops, and distribute any other correspondence as directed. Ensures a smooth and efficient flow of all forms of incoming/outgoing communication (mail, correspondence, phone calls, visitors, etc.) Assures faculty have the necessary tools and resources (computers, access, printers, scanners, software, etc.) Ensures that appropriate data is generated for the completion of periodic reports. Provides record keeping using Word, Excel and other databases. Assists in planning projects, programs, events and meetings. Evaluates operational procedures and recommends improvements for the efficient operation of the department. Serves as the resource for faculty and staff regarding policies, procedures and rules. Serves as the department liaison within the University and for outside organizations. Develops budget and manages budget activities with and for the Department Head. Maintains itemized records of expenditures; monitors contracts and orders; approves purchases /reimbursements, reconciles funds and keeps Head apprised of monetary issues and financial status. Maintains confidential information related to salaries. Facilitates faculty recruitment, appointment and promotions and serves as a resource to salaried and non-salaried faculty on matters related to academic appointments (e.g. computer access, professional development, etc.) Maintains control of confidential documents, including personnel, student records and historical documentation. Supervises day-to-day office operations. Supervises office staff, including work assignments, orientation and development, performance evaluations. Assists in developing job descriptions and overseeing personnel transactions and searches. Works collaboratively with Academic Affairs staff to address staff responsibilities and to support curricular deployment. Includes oversight of office manager responsible for tracking of student's enrollment in electives and grades for the department faculty. Perform other related duties and participate in special projects as assigned. Attends meetings and takes minutes as assigned. Minimum Qualifications High school graduation or equivalent Any one or any combination totaling five (5) years (60 months) from the following categories: college course work in business, finance, accounting or a related field: 60 semester hours or an Associate's degree equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) 120 semester hours or a Bachelor's degree equals three (3) years (36 months) Master's degree or higher equals four (4) years (48 months) progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principle. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. For classes within the professional (01), semi-professional (02), or managerial (03) occupational areas, out-of-state candidates may compete as all other candidates. Once a final employment offer is completed, the out-of-state candidate must establish Illinois residency within 180 calendar days of the start date for the designated position. It is the employer's responsibility to monitor this requirement. Sponsorship for work authorization is not available for this position. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14954?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-a25e99b6890dd64bac00d0cc91b5e786