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AWM - WM Leadership Assistants - Administrative Assistant (Floater)

Spectraforce Technologies
United States, New York, New York
May 22, 2025
Job Title: AWM - WM Leadership Assistants - Administrative Assistant (Floater) Duration: 6 months Location: New York, NY This role is 5 days in office, 40-hour work week. OT eligible Job Summary & Responsibilities: Flexibility to provide dynamic administrative support varying teams and cover where necessary in a team-oriented environment. Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls for those within the coverage assignment. Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner Coordinate travel arrangements as required and provide travel logistics & itinerary support. Process expense reports in a timely manner for those within the coverage assignment. Arrange internal and client meetings on and off the campus - working with local conference services to book conference rooms and catering, register guests, ensure materials organized. Perform general administrative duties including but not limited to copying, scanning, mailing, archiving and other ad hoc projects as requested. Handles highly confidential and sensitive client information with utmost discretion. Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required. Adhere to Compliance regulations and gain the relevant approvals. Skills & Qualifications Required: Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government. Comfortable operating in a dynamic environment working across multiple different teams / executives as needed. Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally. Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment. Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks during high volumes. Quick learner and self-starter with excellent anticipation skills. Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. Familiar with travel & expense platforms such as SAP Concur or AMEX Global Business Travel Supportive team player with a positive attitude.