SMS-ADMIN ASSISTANT

General Purpose of Job:

To provide administrative support to the Director of Sparrow Medical Supply and management staff to maximize quality of care and services provided to the customers of Med Supply.

Essential Duties:

This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Performs administrative duties for the Director, including but not limited to, maintaining schedule, word processing, forms design, report preparation, answering phones, composing and forwarding letters and memos, copying and filing.
• Maintains SMS Policies and Procedures manuals, including Right to Know/MSDS, and Exposure & Infection Control.
• Assists in preparing and maintaining contracts/BTRW's
• Prepare and update Medicare applications for all locations.
• Assists in opening and distributing mail and routes facsimiles via electronic fax router to proper destinations in a timely manner.
• Assists with in-service record maintenance to ensure appropriate and timely training for all Caregivers.
• Creates forms, spreadsheets, and presentations as necessary. Maintains forms generated by Sparrow Medical Supply (SMS) and Human Resource policies specific to SMS.
• Schedule all monthly and weekly meetings for management team & necessary leaders.
• Maintains Caregiver working files and conducts SMS new hire orientation.
• Provides administrative support to Human Resources office by processing human resources information and paperwork, payroll information and Caregiver records. Provides support in the hiring process; including setting up interviews, processing new hire paperwork, verifying proper licenses/certifications.
• Provides customer service for caregivers with general questions regarding compensation and benefit issues, Sparrow Human Resources Policies and SMS Policies.
• Provides administrative support to Human Resources office by processing human resources information and paperwork, payroll information and associate records. Provides support in the termination process of each caregiver; including exit interviews and processing termination paperwork
• Order and track SMS uniform needs.
• Order all necessary office supplies.
• Process department timesheets when manager or supervisor is absent.
• Schedule and organize ISO accreditation visits
• Organizes staff functions and events.
• Orders and picks ups up all catering for events.
• Input and track monthly patient satisfaction spreadsheets
• Processes multiple tasks at one time while responding appropriately to continuous interruptions. Ensures deadlines are met.
• Manage time off slips. Maintains online vacation and conference room schedule.
• Order flowers for caregivers that fall under our bereavement policy
• Adheres to Corporate Compliance Polices, including but not limited to, current Medicare guidelines.