Administrative Officer III - 135424

In 2022, businessman and philanthropist T. Denny Sanford committed $150 million to the creation of the Sanford Stem Cell Institute at UC San Diego. This gift combines current infrastructure with new Centers intended to leverage the advantages of space-based science, including expansion and, in some ways, quite literally launch stem cell research and regenerative medicine at UC San Diego into new spaces, endeavors, and training of future stem cell scientists.

Sanford Stem Cell Institute provides essential physical and human resources needed to leverage stem cell research currently being conducted at UC San Diego. Due to the complexity of regenerative medicine projects and substantial institutional investment, daily Sanford Stem Cell Institute personnel work with all 9 Vice Chancellor areas: Academic Affairs; Research Affairs; Equality, Diversity, and Inclusion; Student Affairs; Marine Sciences; Health Sciences; Health System; Chief Financial Officer; Advancement; Resource Management and Planning.

As part of UC San Diego, Sanford Stem Cell Institute motivates University-wide change, sustainability, and partnership, focusing on creating the structure under which various innovative regenerative medicine units and initiatives are developed.

The new UC San Diego Sanford Stem Cell Institute builds upon a $100 million gift in 2013 from T. Denny Sanford that established UC San Diego as a leader in developing and delivering the therapeutic promise of human stem cells - special cells with the ability to develop into many different cell types and which, when modified and repurposed, have the potential to treat, remedy or cure a vast array of conditions and diseases.

The new UC San Diego Sanford Stem Cell Institute includes six (6) stem cell Centers led by Center Directors and Deputy Directors and one (1) Brain Tumor and Neuro-Restoration Program.

1. Sanford Integrated Space Stem Cell Orbital Research (ISSCOR) Center, for stem cell research that will be conducted in a laboratory bay located aboard the International Space Station currently in low-Earth orbit.

2. Sanford Stem Cell Fitness and Space Medicine Center, which conducts in-depth space fitness and orbital medicine that can benefit both astronauts and people living on Earth.

3. Sanford Stem Cell Innovation Center, which will support regenerative medicine company development, including contract research in low-Earth orbit.

4. Sanford Stem Cell Discovery Center, which conducts basic and translational stem cell research.

5. Sanford Advanced Therapy Center, which provides fundamental tools and services to move basic research findings to next stages, such as early phase trials.

6. Sanford Stem Cell Clinical Center, which conducts research to accelerate relevant drug and therapy development in regenerative medicine, including clinical trials.The Administrative Officer III will provide a high level administration and operational support to the Chief of Regenerative Medicine / Director of the Sanford Stem Cell Institute (SSCI) in the accomplishment of research programs, educational programs, clinical affairs, and facilitating the needs of the Division/Institute.

The incumbent will oversee scheduling, calendaring, and coordinating/planning complex meetings, travel arrangements, speaking engagements, and special events, are conducted and the executive is briefed prior to events. Leads operational duties for Faculty, staff, and senior leaders for the Division of Regenerative Medicine. Compile and administer reports for professional and academic committees or conferences. Assist Division faculty with grants.

Resolve problems without direct involvement of Chief/Director. Ability to interface with a diverse range of individuals and groups with diplomacy, sensitivity, discretion, and tact is essential.

Independently responsible for the administration of Division projects and provides research and analysis for complex issues and makes recommendations for potential solutions or corrective actions. Position requires strict confidentiality, a high level of organizational skill, attention to detail, flexibility, and independent judgement.

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers the day to day operations of the Division or Regenerative Medicine.

Will supervise Division / Institute staff.

• Seven years of related experience, education/training, OR an Bachelor's degree in related area plus three years of related experience/training.

• Experience working with faculty.

• Experience working with clinical schedules and coordination of clinical credentialing activities.

• Experience preparing contract and grant proposals and submitting contract and grant applications.

• Executive level administrative experience in order to perform the essential functions of the position to include office administration and management, complex scheduling, international and domestic travel arrangements, and long range planning.

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Strong experience working with research staff on HR actions including hiring, renewals, extensions, resignations, etc.

• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Highly effective communication and presentation skills to convey complex information in a clear and concise manner to diverse groups. Demonstrated interpersonal skills including tact, diplomacy, flexibility and ability to work with a diverse population including persons from distinct cultural backgrounds. Capable of performing at a high level within a team environment.

• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Analytical and judgment skills to conduct troubleshooting and develop appropriate recommendations. Ability to work effectively with vendors, and support personnel.

• Solid knowledge of common University-specific computer application programs. Outlook.

• Ability to use discretion and maintain confidentiality. Commitment to creating a positive, supportive and inclusive work environment.

• Strong skills in short-term planning, analysis, problem-solving, and customer service. Strong planning and management skills. Proven ability to multitask and work independently while effectively organizing and prioritizing a high volume of responsibilities to meet deadlines. Skilled at quickly adapting to changing priorities while exercising sound judgment and taking initiative.

• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Broad knowledge of Human Resources and fiscal / budgetary policies and procedures.

• Demonstrated ability to analyze and organize information obtained and prepare completed work for presentation.

• Extensive experience in managing, organizing and coordinating special conferences and overseeing and coordinating outreach efforts.

• Demonstrated problem-solving and analytical abilities to recognize potential problems, independently resolve problems, communicate higher level problems to supervisor, to evaluate and suggest solutions and recommendations, and to develop and initiate a plan to complete job goals efficiently and effectively.

• Working knowledge of and experience in preparing recruitment plans and assisting with coordinating faculty recruitment plans; experience in drafting recruitment plan, position description, and advertisement, ensuring they meet with campus regulations.

• Experience working with academic file submissions.

• Knowledge and experience with Concur and Oracle.

• Employment is subject to a criminal background check.

• Must have access to reliable transportation and maintain a valid CA drivers license.

• Occasional overtime and irregular hours.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.