|
Job Description:
Ryan Companies US, Inc. has an immediate career opportunity for a Job Assistant to join our team in Phoenix, Arizona! Do you enjoy working in a fast, fun, inclusive and collaborative workspace? Do you want the next chapter of your career to be with an industry leader in commercial real estate who brings a fully integrated and creative design-build approach? If this describes you, we encourage you to apply today. In order to be successful in the role, you must be able to support the project team with data reporting on Mission Critical projects, manage jobsite PPE and safety documentation, and ensure compliance with safety regulations. You will collaborate with Project Leads and Regional Field Assistants to distribute safety materials, track training certifications (e.g., Forklift, OSHA, First Aid), and maintain AED devices. Responsibilities also include organizing field meetings, managing field mail, maintaining paperless project documentation, presenting updates to stakeholders, and serving as a key point of contact for jobsite inquiries, while performing various administrative tasks. Some things you can expect to do:
Support the Safety Department on Mission Critical project data reporting. Assign jobsite PPE, Safety Manual and Safety Data Sheets. Work with Regional Field Assistant and distribute site specific safety manuals, hard hat stickers, and labor law posters. Include any state or municipality specific requirements. Update posters with State, Federal and Ryan required changes, as needed. Track Safety training requirements/certificates and schedule training, as needed, including Forklift, OSHA 10/30, First Aid, CPR, and AED certifications. Work with Regional Field Assistant to manage Ryan owned AEDs and update tracking as project assignments change. Review safe operation indicators and readiness requirements are in order on a monthly basis. Order new devices, pads and batteries as needed. Assist the Mission Critical field team with quarterly and/or monthly Field meetings; organize agenda, PowerPoint, meeting minutes, attendance, meals, etc. Other miscellaneous Field department activities as needed. Collect and route field mail as needed; coordinate messenger services and special delivery needs. Effectively present information and respond to questions from colleagues, customers, subcontractors, consultants and vendors Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and cloud-based network file system Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and cloud-based network file system Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and cloud-based network file system Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and cloud-based network file system Communicate clearly and act as a liaison for jobsite related inquiries. Perform other related administrative duties and responsibilities as required or assigned.
You will really stand out if you:
Ability to support multiple field managers and collaborate and contribute within a team structure is required. Strong organizational skills and ability to prioritize and communicate workload; demonstrate self- motivation to accurately and efficiently complete assigned tasks with minimal supervision.
Strong verbal and written communication skills required. Ability to maintain confidentiality and display professionalism. Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint Ability to learn industry specific software programs including, but not limited to, AL Mobile, Concur, Procore, DocuSign, Nexus, CornerStone, Bluebeam, SharePoint, and WebEx. Previous 2-3 years administrative experience required; knowledge of construction terminology and processes preferred.
Eligibility:
Compensation: The annual base pay is $21.32 hr - $31.98 hr. The base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program. Benefits:
Medical, Dental and Vision Benefits Retirement and Savings Benefits Flexible Spending Accounts Life Insurance Educational Assistance Paid Time Off (PTO) Parenting Benefits Long-term Disability Ryan Foundation - charitable matching funds Paid Time for Volunteer Events Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Non-Solicitation Notice to Recruitment Agencies: Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.
|
Ryan Companies US, Inc.
life insurance, paid time off
May 22, 2025