Accounts Payable Section Manager

Lubbock

41187BR

Procurement Services

Position Description

Manages a section in a department that has institutional oversight. Plans, organizes and develops goals and procedures for the section. Represents the section to administrators, outside agencies and others on relevant matters. Supervises subordinate staff.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

Mission: Procurement Services' mission is to provide excellent customer service while adhering to the highest ethical values in the purchase, contract, receipt, and payment of goods and services in support of the University's mission and goals; to maintain resourceful practices that follow the laws of the State of Texas, and to maintain and expand small and historically underutilized vendor sources that will provide the best value to the University and increase competitive participation in the procurement process.
Vision: Inspiring Innovative Solutions
Values: Integrity - Teamwork - Transparency - Respect - Leadership

Major/Essential Functions

1. Team Leadership and Development

• Provide leadership, mentorship, and performance management for the Accounts Payable and Vendor Services teams.
• Develop and implement training programs to enhance internal staff and customer knowledge of Accounts Payable and Vendor Services processes, compliance, and customer service.
• Establish and monitor team performance metrics to ensure timely and accurate payment processing and vendor management.

• Build and maintain positive relationships with vendors, promptly addressing inquiries and resolving disputes.
• Oversee vendor onboarding processes, ensuring accurate and compliant documentation while mitigating the potential risk of fraud.
• Partner with vendors to explore cost savings, revenue generation, and process improvement opportunities.

• Ensure compliance with all university policies, state and federal regulations, and Generally Accepted Accounting Principles (GAAP).
• Lead preparation for internal and external audits, ensuring timely and accurate responses to audit inquiries.
• Maintain thorough documentation of Accounts Payable and Vendor Services processes to support compliance and audit requirements.

• Identify and implement innovative practices and technologies to enhance the efficiency and effectiveness of the teams.
• Collaborate with key stakeholders to streamline workflows, improve automation, and optimize reporting tools.
• Monitor industry trends and benchmark against peer institutions to adopt best practices.

• Review and approve large or complex disbursements, ensuring proper documentation and authorization.
• Monitor and analyze data to identify trends, anomalies, and opportunities for improvement.
• Prepare periodic reports for senior leadership, providing insights and recommendations.

Required Qualifications

Bachelor's degree required plus four years supervisory experience.

Preferred Qualifications

• Certified Public Accountant (CPA) designation.
• Seven (7) or more years of experience in accounts payable management, preferably within higher education or public sector environments.
• Experience with enterprise resource planning (ERP) systems such as Banner or Workday.
• Demonstrated success in process improvement and implementing innovative solutions.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Resume / CV

Optional Attachments

Professional/Personal Reference, Professional License/Certification, Other Documents Supporting Qualifications

Job Type

Full Time

Pay Basis

Monthly

Minimum Hire Rate

4186.00

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

8:00am - 5:00pm Monday through Friday

Grant Funded?

No

Job Group

First line Managers

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.