Treatment Coordinator - Brooklyn

Family Health Centers at NYU Langone, a designated Level 3 Medical Home, is the largest federally qualified health center network in New York State, and the second largest in the nation. It includes eight primary care sites, 40 school-based health centers and dental clinics, four day care centers, the nation's largest dental residency program, and New York State's largest behavioral health program. The network also includes 12 community medicine sites providing care to disenfranchised New Yorkers, comprehensive HIV services, chemical dependency programs, and a family support center that offers educational, vocational, and other social support programs. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:
We have an exciting opportunity to join our team as a Treatment Coordinator - Brooklyn.

In this role, the successful candidate This role report to the Clinical Director of Operations with oversight and direction from the Associate Director(s). The Treatment Coordinator is responsible for dental program administrative duties and clinical coordination of pediatric patients in Brooklyn.

Job Responsibilities:

PROGRAM

Provides support and meets regularly with the AssociateProgram Director(s)

Provides administrative support to residents.

Coordinates local educational activities

May assist with proctoring exams

Supports Associate Director(s) with NewInnovations software for the site, including block schedules, evaluations, semi-annualreviews, milestones, advancement/onboarding/graduating residents (checklistsand reminders), etc.

Manage resident time keeping

Supports with annual block schedule and callschedules in conjunctions with Associate Director(s)

Support Associate Director(s) to ensure residents meet requirements forgraduation

Plans departmental annual events including orientationand interviews

Assists in monitoring residents duty hours andoperative/case experience via regular review of data reports

Responsible for answering calls/emails within a 48hour period

Transcribes, types, and/or proofs a variety ofmaterials: correspondences, letters, resident related material, spreadsheets,reports, surveys, meeting minutes, etc.

Creates presentations (PowerPoint) andspreadsheets (Excel) as requested

Performs other duties as assigned by the AssociateDirector(s)

CLINICAL

Work up Operating Room (OR) cases with residentsand independently

o Get Insurance approvals/ pre- authorizations forthe OR cases

o Schedule cases with OR and act as liaison betweenOR and residents/ attendings on all communications

o Coordinate and schedule pre- op visits and all follow up visits

o Coordinate PMD, specialty, and hospital clearances

o Coordinate cases with other medical and dentalspecialties

o Manage OR wait list with Associate Director(s)

o Scan any paperwork into medical record as assigned

o Communicate with patients and families as neededfor above

Sedation

o Get Insurance approvals and authorizations for theSedation cases

o Schedule cases for Sedation

o Coordinate and schedule pre- op visits and all follow up visits

o Coordinate PMD, specialty, and hospital clearances

o Coordinate cases with other medical and dentalspecialties

o Manage Sedation wait list with Associate Director(s)

o Scan any paperwork into medical record as assigned

o Communicate with patients and families as neededfor above

Manage the log of cases for appliancefabrication sent to lab and receivedfrom lab and coordinate appointments for delivery of the appliances

Anesthesia Consults

o Coordinate scheduling of A/C

o Follow up with missed visits and reschedule asneeded

Participatein department meetings as assigned

Coordinate scheduling of complex cases with othermedical and dental providers

Generate sealant lists and Follow up with patientsneeding sealants

Coordinate rotation schedules with AssociateDirector(s)

Follow up on approvals for pediatric dentalcases and schedule visits as needed forcontinuity of care

Follow up for Orthodontic referrals for carecoordination

Follow upand scheduling for Orthodontic appointments for continuity of care

Follow upand scheduling for Endodontic treated pediatric patients for continuityof care

Follow upand scheduling for Oral Surgery pediatric patients for continuity ofcare

Follow up andcommunicate with assigned patients as needed

Minimum Qualifications:
To qualify you must have a Bachelors degree in Healthcare Administration or related field or 3-5 years of office administration experience
Excellent written and verbal communication skills.
Ability to organize information.
Ability to handle sensitive information with absolute confidentiality.
Working knowledge of software applications including Microsoft Suite.
Ability to make decisions independently or to escalate issues as needed.

Preferred Qualifications:
FQHC or Hospital experience preferred
Experience working with New Innovations preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

Family Health Centers at NYU Langone provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

Family Health Centers at NYU Langone is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Family Health Centers at NYU Langone's Equal Employment Opportunity (EEO) policy. Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $50,219.83 - $53,233.02 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here