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Are you ready to join EPIC STAFFING GROUP and unlock a world of extraordinary opportunities? We're not just a company, we're a dynamic force of innovation and collaboration. Dive into a workplace where your creativity is cherished, your growth is prioritized, and your impact on healthcare and life sciences is monumental. If you're ready for a thrilling journey where passion meets innovation, EPIC is waiting for you. Let's make every day an adventure together! About the Position: Epic Specialty Staffing is looking for a Scheduling Coordinator, Cardiovascular who will be responsible for maintaining seamless clinical coverage and real-time visibility of schedules across all Epic Cardiovascular (CV) service lines and multiple hospital clients. This role manages, organizes, and supports scheduling activities for clinical personnel, including perfusionists, ECMO specialists, and other cardiovascular team members. Based in Centennial, CO, the Scheduling Coordinator is also responsible for maintaining day-to-day office operations to support clinical and administrative functions. About Us: Epic Specialty Staffing offers staffing solutions for direct hire, interim management, locum tenens assignments, and remote treatment planning. We are a comprehensive Cardiovascular clinical staffing partner to hospitals around the country. What You'll Do:
Manage, organize, and maintain the scheduling platforms supporting all Epic CV service lines and personnel. Coordinate schedules for clinical staff, including perfusionists, ECMO specialists, autotransfusionists, and other cardiovascular team members, across multiple client sites. Serve as the primary point of contact for schedule changes, assignments, and rotation planning, including off-hours and emergency coverage. Maintain real-time and accurate schedule tracking within staffing software and internal systems to ensure full visibility of team member assignments. Collaborate with clinical leadership, recruiters, clinicians, and hospital partners to fulfill staffing requests and address scheduling needs or conflicts. Communicate regularly with clinicians regarding schedules, availability, and updates. Track and report scheduling metrics, availability, and utilization trends to inform operational decisions. Provide training and frontline support for scheduling platforms and related processes. Support and enforce company policies, procedures, and operational standards, identifying and contributing to process improvements. Partner with the Billing team to ensure scheduling data is accurately captured for billing purposes and to resolve discrepancies as needed. Assist with administrative functions, including ordering, shipping, and inventory recordkeeping of supplies and equipment in coordination with the non-labor FOS team. Maintain office accessibility for vendors, clinicians, and partners to enable the delivery, pickup, and deployment of clinical supplies and equipment. Participate in after-hours and on-call scheduling coverage as required.
What You'll Bring:
Two years of scheduling experience strongly preferred; experience in healthcare staffing or hospital operations is a plus. Professional & Technical Expertise: Possess an overall knowledge of business functions and understanding of services, business strategy, policies and procedures, and job's impact to the organization. Using Specialized Technology: Work with electronic hardware and software applications specific to the role. Action & Results Focus: Work independently, see business needs and proactively accomplish them for the betterment of their team and the organization. Fact Finding: Obtain facts and data pertaining to an issue or question. Decision Making: Make quality decisions and meet timeliness of those decisions. Self-Management: Analyze work, set goals, develop plans of action, utilize time. Customer Focus: Attend to the needs and expectations of customers. Oral Communication: Engage effectively in dialogue.
Salary: $55,000 - $65,000 Annually Scheduling Coordinator Full Job Description The starting salary offer will vary based on the applicant's education, experience, skills, abilities, internal equity, and alignment with market data. This position may also be eligible to participate in a company incentive plan and/or commission plan. What We Offer: Vacation and Time Off
Office Life and Perks
Active Employee Engagement Programs Cellphone Stipend Technology Stipend (for hybrid/remote positions) Diversity, Equity, Inclusion, and Belonging Program Some positions may be eligible for hybrid or remote work Professional Development Charitable Matching
Health and Wellness
Medical, Dental, Vision, and Hearing Benefits Wellbeats Health and Wellness Programs Employee Assistance Program (EAP) Life and Disability Insurance Pet Insurance
Financial and Retirement
EEO and Reasonable Accommodation
Epic Staffing Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, housing, disability or genetics. In addition to federal law requirements, Epic Staffing Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Epic is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at talentacquisition@epicstaffinggroup.com. We will consider all qualified applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws.
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Epic Staffing Group
parental leave, paid holidays, 401(k), remote work
Jul 11, 2025