New

Financial Specialist

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, Hershey
Jul 11, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Controller's Office at the Penn State College of Medicine in Hershey, PA, is seeking a Financial Specialist - Senior Professional. The Financial Specialist supports the unit and Financial Officer in providing oversight of post-award grant administration. Specialist responsibilities include advising department(s)/unit(s) on grant management, financial controls, and policy and procedures for the efficient operation of externally funded research. Oversee all post-award administration duties in the assigned departments including but not limited to processing, monitoring and closing contracts and grants from various federal, state, local agencies and private companies and foundations. Maintain knowledge of funding policies, regulations and procedures to assist with the administration of awards and to assist in the determination of the allocability, allowability, reasonableness and consistency of costs. Use and interpret award guidelines, regulations and policies to effectively manage grants. Serve as a liaison for all stakeholders in grants administered by your perspective departments, including but not limited to other Penn State offices, sub-awardees, third-party partners, etc. Develop best management practices for awarded including tools to track post-award documentation due dates, including process to ensure compliance to award's terms and conditions Ensure grants are set-up in SIMBA, prepare budget revisions, process no-cost extension requests and other special approval requests, close accounts. Prepare monthly/quarterly/annual reports for sponsor, development, and corporate foundations review and approval Meet with Principal Investigators (PI) regularly to review financial reports, expenditures, resolve issues, spending progress and spending plans. Prepare and submit financial documents for awarded funds, including but not limited to specialized invoicing, SAP Concur expense reports, sub-award non-PO invoice payments, purchase orders, etc. Prepare and submit salary distributions, salary redistributions, and wage transfers Maintain and track accounts for various types of cost share, including voluntary uncommitted cost share Communicate with sponsor regarding invoices and appropriate backup Grant expert on Uniform Guidance and Penn State grant policies. Prepare grant projections on expenses for annual budget MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $68,200.00 - $102,300.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines