Records Management Clerk (Temporary )

The Planning and Development department is hiring for a Temporary Records Management Clerk. This position is temporary and will not exceed nine (9) months.

Under the supervision of the Business Operations Coordinator, the temporary Records Management Clerk will serve to support the administrative function of the Planning and Development Department by performing clerical and records management related duties.All staff are expected to adhere to the Town's mission, vision and values of TRUE.

Work Hours: Management is flexible to accommodate a work schedule within normal business hours. Normal business hours are Monday - Friday 8:00am - 5:00pm with work performed on-site.

Work Location: Town Hall- 645 Holbrook St, Erie CO 80516

Salary Range:- Minimum: $19.64/hour- Midpoint: $22.68/hour- Maximum: $25.72/hour

Posting Dates: 07/11/2025 - 7/14/2025

**Please ensure your application is submitted and complete prior to 11:59pm on 07/14/2025 to be considered. All incomplete applications will be withdrawn from the process.

DUTIES AND RESPONSIBILITIES:

The list below is intended to be illustrative of the responsibilities of theposition and not all encompassing. Some specific tasks in this role may vary but will focus on retrieving physical records, reviewing and comparing file contents, and supporting the digitization of the physical department files and documents for streamlined tracking and access. The Town may change these duties at any time.

• Review physical department records and compare them with existing electronic records.
• Prepare physical/hard copy records for digitization.
• Digitizes department and Planning Commission/Board of Adjustment and Appeals records.
• Migrates existing electronic files into the town's permanent records repository (Laserfische).
• Organizes digitized records according to department protocols and records retention policy.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• 17 years of age or older

DESIRED QUALIFICATIONS:

• Solid attention to detail and accuracy
• Demonstrated organizational and communications skills
• Prior administrative, office or records management experience

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

Knowledge of:

• Administrative skills with knowledge of Microsoft Office
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed
• General knowledge of records management practices.
• General knowledge of office procedures, practices, and equipment.

Skills in:

• Operation of office equipment such as copier, calculator, 10-key
• Word processing and spreadsheets
• Problem solving
• Following and applying written and oral work instructions
• Performing common mathematical operations

Environmental Factors:

Work is performed in a standard indoor office setting with climate control and overhead lighting, supplemented by some natural light. The work environment includes individual cubicle workstations, shared office equipment (e.g., copiers, printers, shredders), and a moderate level of background noise due to proximity to meeting and break rooms. Duties involve frequent use of a computer and telephone, extended screen time, and regular interaction with both internal staff and the public. Tasks may include managing multiple priorities, working under deadlines, and shifting focus between customer service and administrative duties. Occasional travel between municipal buildings or off-site meetings may be required. Construction-related noise or vibration may occasionally be present due to ongoing building updates.

Physical Factors:

This position is primarily sedentary, requiring sitting for prolonged periods (approximately 6 hours/day), with the option to stand intermittently at adjustable desks. Standing or walking occurs for 1-2 hours daily, typically to assist customers, retrieve documents, or attend meetings. Frequent repetitive motion activities include typing and handling office materials. Physical tasks may include occasional lifting, carrying, or pushing objects ranging from light (under 1 lb) to moderate (up to 25 lbs), such as boxes of documents, binders, and office supplies. Movements such as reaching, stretching, bending, stooping, or kneeling are occasional and usually brief. Visual requirements include near and peripheral vision, color recognition, and depth perception for reading documents, using equipment, and navigating the workspace. Hearing is essential for communication, phone use, and recognizing auditory signals or alerts. The position may occasionally require navigating uneven surfaces or enclosed spaces (e.g., elevators, storage closets), but does not involve climbing, working at heights, or handling hazardous equipment or materials.

If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact Risk Management and Recruitment at RiskManagement@erieco.gov and Recruitment@erieco.gov.

BENEFITS:

Part-Time employees receive the following benefits:

• Free membership to the Erie Community Center
• Access to the Town's Employee Assistance Program (EAP)
• Colorado Sick Leave (1 hour of accrued, paid leave per 30 hours worked, up to 48 hours per year)
• Childcare benefits, including 10% discount to any KinderCare location in Colorado

EEOC:The Town is dedicated to the principles of equal employment opportunity in any term, condition or privilege of employment. Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history), veteran status, marital status or any other status protected by federal, state or local law. This prohibition includes unlawful harassment or discrimination based on any of these protected classes. Unlawful harassment includes verbal or physical conduct, which has the purpose or effect of substantially interfering with an individual's work performance or creating a severe, intimidating, hostile or offensive work environment. This provision applies to all employees, including directors, supervisors, co-workers, and non-employees such as residents, members of all boards and task force groups, contractors, vendors, consultants, etc.