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Posting Date 07/11/25
Application Deadline 07/20/25
Pay Range Anticipated Hiring Range: $22.75 - $30.75 hourly
Full Pay Range: $22.75 - $38.75 hourly
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type Unclassified
Department Risk Management
About the Position Are you passionate about safety, organization, and making a difference in your community? Join one of the largest and most dynamic counties in the nation as a key contributor to the Maricopa County Risk Management Department. We're looking for a driven and detail-oriented Management Assistant to provide high-level administrative, HR, and accounting support to our Risk Management team. This is an exciting opportunity for a results-focused office professional who thrives in a fast-paced environment and takes pride in ensuring smooth day-to-day operations. In this role, you'll work closely with department leadership, assist with a variety of essential functions, and help manage competing priorities with accuracy and efficiency. If you're motivated, organized, and ready to serve the 4th largest county in the nation, apply today! About Us Join a dynamic team made up of professionals dedicated to the work of public entity risk management.The Maricopa County Risk Management Department provides administration of an enterprise risk management program whose aim is to provide a portfolio of risk management services to increase the benefit of opportunity and decrease the cost of risk.Primarily, the Risk Management Department serves the County in these three key areas: liability claims administration, risk financing (insurance procurement), and risk management consultation. Proud to Offer
Work with a greater purpose Tuition reimbursement Exceptional work-life balance Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively Paid vacation, sick time, and parental leave Extensive wellness program, including healthcare premium discounts Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1 Learn more at Work With Us | Maricopa County, AZ
We Require
Two years of responsible related administrative and accounts payable experience Associate's degree in a field related to the area of assignment An equivalent combination of post-secondary education and/orjob-related experience may substitute for therequired experience on a year-for-year basis
Other Requirements
We Also Value
Bachelor's degree or higher education Experience working in a self-insured, self-administered public entity risk management department Experience providing high-level, confidential, and direct support to executives Experience working in a high-volume accounts payable environment with multiple functions and deadlines. Experience in the Advantage financial system Experience in OnBase
Job Contributions
Provide high-level administrative and analytical support to Risk Management leadership by leading complex research initiatives and multi-source data analysis related to departmental financial and operational performance. This includes benchmarking against performance measures, strategic plans, and goals of peer public agencies to identify opportunities for improvement. Conducts in-depth research to support the development, recommendation, and writing of Risk Management-specific policies and procedures. Translates analytical findings into actionable insights to inform strategic decision-making. Prepares executive-level reports, presentations, and comprehensive documentation to clearly communicate key findings and recommendations. Review and process payments, purchase orders, and accounting transactions. Conduct procurement and contract research to support informed purchasing decisions and ensure compliance with regulations. Ensure accuracy through audits and verifications, coordinate routing and approvals, and support efficient, compliant fiscal operations. Perform detailed reviews and reconciliations of accounts payable transactions against the general ledger. Investigate discrepancies and ensure alignment with accounting and financial reporting standards. Analyzes financial data, identifies and resolves discrepancies, and compiles detailed spreadsheets. Conducts routine calculations and maintains complete, accurate financial records. Represents the department in county-wide initiatives and stakeholder collaborations. Acts as liaison to ensure alignment with county policies, supports organizational goals, and maintains compliance with regulatory requirements. Manages the department's internal and external communications, including public records requests, official correspondence, and report distribution. Ensures compliance with public records laws and timely, accurate information delivery. Coordinates HR-related functions through electronic systems and serves as the department's payroll liaison, ensuring timely and accurate personnel transactions. Prepares and coordinates Board of Trustees meetings, including agendas, public notices, and logistics. Takes detailed minutes, capturing the complexity of discussions and ensuring accurate records of decisions and actions. Supports leadership in organizing meetings and coordinating logistics to facilitate effective decision-making processes and ensure quorum is met.
Working Conditions
The position is typically office or administrative work and is not substantially exposed to adverse environmental conditions Must be able to lift up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time Must obtain Maricopa County Certified Agency Procurement Aid (CAPA) certification within three months of hire
Selection Procedure
Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
Maricopa County is an equal opportunity employer. Apply Now!
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Maricopa County
parental leave, sick time, tuition reimbursement
Jul 12, 2025