Administrative Assistant

Job Title: Temporary Administrative Assistant

Location: Watsonville, California

Assignment Type: Full-time, Temporary (5-Month Assignment)

Compensation: $25 per hour

Position Summary:

We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our client who specializes in commercial and residential tree services. this will be a temporary ~5-month assignment covering for maternity leave. This role requires a high level of professionalism, discretion, and attention to detail supporting a growing company with over 200 active employees in the field.

This position is ideal for an experienced administrative professional who thrives in a fast-paced, high-stakes environment and is comfortable juggling multiple priorities while maintaining exceptional communication and organizational standards.

Key Responsibilities:

• Provide high-level administrative support to in office and field teams.
• Manage and prioritize complex calendars and scheduling, ensuring alignment with organizational goals.
• Coordinate calendars for field estimates and job execution.
• Maintain well-organized and secure files, records, and databases related to confidential executive activities.
• Process expense reports and financial documentation accurately and in compliance with institutional policies.
• Communicate professionally and responsively via email, Google Chat, and text messaging.

Skills and Attributes:

• Exceptionally detail-oriented, with a track record of executing tasks with precision and excellence.
• Effective multitasker, capable of managing competing demands and tight deadlines.
• Proactive problem solver who can anticipate needs and offer practical, thoughtful solutions.
• Able to work independently with minimal oversight, while maintaining a high standard of quality and timeliness.
• Demonstrates a commitment to supporting a diverse and inclusive community.

Required Qualifications:

• Minimum of 3 years of administrative experience, preferably in support of senior executives or vice presidents.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, Zoom, and Microsoft Teams.
• Demonstrated experience handling confidential information with discretion and professionalism.
• Willingness to occasionally work evenings or weekends as needed.

Compensation & Schedule:

• Pay Rate: $25 per hour
• Schedule: Full-time, temporary position (approx. 5 months)
• Location: On-site in Watsonville, CA