Corporate Business Assistant

We are seeking a motivated and detail-oriented Corporate Business Assistant to support the Corporate Executive Vice President (EVP) of our $500 million/year AEC firm. This role offers a unique opportunity to gain hands-on experience in both executive-level support and corporate operations. The ideal candidate will bring strong organizational and communication skills, the ability to manage multiple priorities, and a proactive approach to problem-solving. This is a highly visible role that requires professionalism, discretion, and a desire to grow within a fast-paced business environment.

Key Responsibilities

• Provide day-to-day administrative support to the Corporate EVP, including managing calendars, coordinating meetings, booking travel, and preparing expense reports.
• Help coordinate internal and cross-functional projects, ensuring smooth communication and documentation.
• Maintain organized files and records related to business operations and ongoing initiatives.
• Serve as a point of contact for scheduling and logistics between the EVP's office and other departments or external partners.
• Provide hands-on support in advancing key corporate projects by coordinating activities, tracking progress, surfacing obstacles, and ensuring timely follow-through. Help maintain momentum and visibility across a range of high-impact initiatives.
• Support alignment between departments by facilitating communication, consolidating updates, and connecting key stakeholders to ensure effective collaboration on strategic and operational goals.
• Prepare supporting materials, track action items and decisions, and ensure appropriate follow-up on deliverables tie to corporate and executive-level meetings. Help maintain organizational clarity on priorities.
• Assist with the creation and refinement of presentations, reports, and internal communications. Tailor messaging for senior audiences and ensure a high standard of clarity and professionalism.
• Act as a strategic extension of the EVP by helping manage information flow, triage meeting and communication requests, and ensure time and attention are aligned with the most critical priorities. Exercise discretion in determining when and how issues require executive engagement.
• Maintain awareness of key initiatives, timelines, and interdependencies to anticipate needs, identify risks, and help prevent bottlenecks in execution.
• Maintain organized documentation and working files related to enterprise initiatives, executive-level correspondence, and strategic planning efforts.
• Support efforts to improve communication, structure, and efficiency within the Corporate Development and Operations function. Help implement and reinforce best practices that support execution at scale.
• Handle sensitive information and interactions with the highest level of confidentiality, professionalism, and sound judgment.
• Take on evolving responsibilities that contribute to the EVP's ability to lead effectively in a dynamic, fast-paced environment.
• Support additional administrative and operational tasks as assigned.

Qualifications

• High school diploma or GED, Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 3+ years of related experience

• Experience in an administrative, operations, or business support role; experience supporting leadership or in the AEC/professional services industry is a plus.

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,800 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #64 in Engineering News-Record's Top 500 Design Firms (April 2024), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2024) and #28 in Zweig Group's Hot Firm List (June 2024). For additional information about ECS click here.

We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.

ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.