Administrative Coordinator - Career Services

The Tufts Career Center, situated in Academic Affairs, uses a Career Design approach to providing comprehensive career development assistance for undergraduates, graduate students and alumni from the School of Arts & Sciences, the School of Engineering, and the School of the Museum of Fine Arts. We provide career and graduate school advising, online career resources and career education workshops, networking events and presentations with alumni and employers, as well as career and internship fairs, job and internship search assistance including online listings, and funding for professional development. We strive to foster transformational experiences which shape the professional, academic, and personal development of Tufts students and alumni. Our vision is that every Jumbo is prepared for a lifetime of fulfilling career opportunities.

Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. The Coordinator will handle complex and confidential situations and requests, and serve in a highly visible capacity as a resource for the department with students, staff, faculty and other constituents. This role will also:

• Oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff and Student Assistants.
• Produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations in conjunction with the Marketing and Communications Assistant Director.
• Coordinate department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports.
• Gather data, conduct research and draft reports, summaries or material for presentation.
• Plan and coordinate meetings and special events including support for speakers and presenters.
• May also coordinate programs and/or projects for the department.

Basic Requirements:

• Typically a high school diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience
• Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge
• Bookkeeping or basic accounting knowledge
• Excellent organizational and interpersonal skills

Special Work Schedule Requirements:

This is a hybrid position expected to be on campus 4 days per week.