New

Payroll Coordinator (Fully Remote)

Vaco
$60,000.00 - $65,000.00 / yr
401(k), retirement plan
United States, California, Carlsbad
Nov 07, 2025
Payroll Coordinator The Payroll Coordinator is responsible for handling all aspects of payroll processing. This role acts as a liaison between Human Resources and Accounting to ensure all payroll functions for the company are carried out in a timely manner to ensure compliance. ESSENTIAL DUTIES AND RESPONSIBILITIES Ensure accurate and timely processing of biweekly and off-cycle payrolls for three US entities, which includes calculating salaries, deductions, bonuses, and overtime Thoroughly review and confirm timesheets to ensure precision and adherence to company policies and legal obligations Correspond with payroll processing companies for monthly payroll processing for UK and Singapore entities Maintain payroll documents for processing and auditing needs Research and implement payroll tax requirements as needed Act as a point of contact for employees to address payroll-related questions and concerns Provide support in the completion of payroll related audits Collaborate with Accounting team to ensure accurate and timely payment of payroll taxes Process benefit reconciliations and PTO balance calculations QUALIFICATION REQUIREMENTS: Bachelor's degree in Accounting, Human Resources, Business Administration, or in a related field 3+ years of experience in payroll processing Proven expertise with Excel; experience with ADP Workforce Now is a plus Excellent analytical, problem-solving, and organizational skills Attention to detail and high level of accuracy Ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment Strong communication and interpersonal skills Proactive and self-motivated, with a strong sense of ownership and the ability to work independently Ability to work independently and as part of a team Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.