PAETC HIAPI Program Coordinator
Job Summary Please note: this will be a fully remote position based in Honolulu; duration through June 30, 2026. Will include optional medical benefits, holiday pay and sick leave accrual.
The Program Coordinator provides essential administrative, logistical, and programmatic support for the Pacific AIDS Education & Training Center's (PAETC) regional efforts in the Hawaiian Islands and Pacific Island Jurisdictions (HIAPI). Working remotely from Honolulu, the coordinator will play a key role in supporting regional training and capacity-building initiatives designed to strengthen the HIV care workforce across diverse island communities.
The position requires exceptional organization, communication, and cultural responsiveness, as well as the ability to collaborate effectively across multiple time zones and with diverse stakeholders throughout the Pacific region, including Hawai'i, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, and the Republic of Palau.
Key Responsibilities
Program Coordination and Support
- Coordinate planning, scheduling, and logistics for PAETC-HIAPI virtual and in-person trainings, conferences, and regional meetings across time zones.
- Provide administrative and operational support to the Regional Associate Director and local trainers, including managing meeting materials, agendas, notes, and follow-up actions.
- Maintain accurate program calendars and event timelines; ensure alignment with grant deliverables and reporting deadlines.
- Develop and maintain systems for tracking participant engagement, training data, and evaluation outcomes.
Training & Event Logistics
- Coordinate technical logistics for online sessions (Zoom, Adobe Connect, or similar platforms) and hybrid events.
- Support on-site trainings and conferences, including venue coordination, travel arrangements, supply procurement, and post-event reconciliation.
- Manage travel and reimbursement documents in accordance with UCSF and HRSA policies.
Program Communications & Materials
- Assist in developing and disseminating training materials, newsletters, and other communications for regional partners.
- Support website and social media content updates in coordination with the central PAETC communications team.
- Contribute to literature reviews, peer-review coordination, and conference abstract or poster preparation.
Data, Evaluation, and Reporting
- Assist with collection, management, and analysis of training and evaluation data (e.g., CHAMP data system).
- Support preparation of quarterly and annual reports summarizing HIAPI activities and outcomes.
- Ensure data integrity and timely submission of required documentation to the regional and national PAETC network.
Collaboration and Regional Engagement
- Build and maintain relationships with regional health departments, clinical partners, and community-based organizations.
- Coordinate cross-site communications among Pacific Island partners to facilitate knowledge sharing and joint initiatives.
- Participate in regular meetings with the broader PAETC network and contribute to collaborative projects and initiatives.
Other Duties as Assigned
- Provide flexible coverage and support for other PAETC regional and national initiatives as needed.
- Contribute to ongoing quality improvement efforts and internal team development. The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles) Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications
- Bachelor's degree in public health, social sciences, or a related field; or equivalent combination of education and experience.
- Minimum 2-3 years of administrative or program coordination experience.
- Strong communication, organizational, and time management skills.
- Ability to work independently and across time zones.
- Experience with Zoom, Microsoft Office Suite, and Google Workspace.
- Demonstrated cultural competence working with Pacific Island and Native Hawaiian communities.
Preferred Qualifications
- Experience in health education, HIV prevention/care programs, or federally funded training programs.
- Familiarity with UCSF administrative systems (e.g., BearBuy, MyExpense, UC Path).
- Experience with evaluation data systems such as CHAMP.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Job Code and Payroll Title 007398 PROJECT POLICY ANL 3 Job Category Administrative Support, Professional (Non-Clinical), Professional and Managerial, Temporary Employment Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Employee Class Temporary Employment |
University of California - San Francisco Campus and Health
sick time
Nov 07, 2025