Position Details
Position Information
| Recruitment/Posting Title |
PPL Secretary |
| Job Category |
AFSCME 1761 (COLT) |
| Department |
GSAPP - Center for Adult Autism Srvcs |
| Overview |
At the Rutgers University Graduate School of Applied and Professional Psychology, we provide the nation's highest quality doctoral education and training, which develops outstanding practitioners and fosters personal leadership to advance the practice and field of professional psychology. Since the establishment of our Psychological Clinic in 1929 and the school's founding in 1974, we have become the "gold standard" in the education and training of qualified and competent direct-service psychologists.
The mission of
GSAPP is threefold: education, research/scholarship, and public service. Its goal is to prepare well-educated, qualified, and competent direct-service psychologists who have a special commitment to direct community involvement and to underserved populations-professionals who can integrate scientific knowledge with innovation in the delivery of psychological services to individuals, families, groups, and organizations. Professionals receiving a doctoral degree in psychology should be capable of extending psychological knowledge and exhibiting the high level of analytic skills and theoretical understanding needed to use existing and emerging psychological knowledge. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a
PPL Secretary for the Center for Adult Autism Services within the Graduate School of Applied and Professional Psychology (
GSAPP).
Among the key duties of the position are the following:
- Provides administrative and operational support for the Ticket to Work program, compliance functions within the Division of Developmental Disabilities (DDD), and benefits counseling services through the Division of Vocational Rehabilitation Services (DVRS).
- Ensures accurate participant onboarding, documentation maintenance, and timely submission of Ticket to Work payments.
- Supports DDD compliance by maintaining audit-ready records and tracking regulatory deadlines.
- Provides benefits counseling to external clients, helping them understand how employment impacts their public benefits and guiding them through available work incentive programs.
- Handles marketing, promotion, and maintaining our social media of the RCAAS and their individual units.
- Provides confidential and coordinating secretarial/clerical support to a university administrator or office.
- Arranges meetings and associated logistics.
- Designs word processing routines to access, manipulate, and transmit files for specific uses and performs a variety of additional advanced and basic word processing assignments.
- Provides information; greets and directs visitors to proper destination; arranges schedules, appointments, and reservations; distributes mail; takes dictation; maintains records and files; and performs related duties.
|
| FLSA |
Nonexempt |
| Grade |
13 |
| Salary Details |
|
| Minimum Salary |
39179.030 |
| Mid Range Salary |
45960.070 |
| Maximum Salary |
53028.060 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
35 |
| Standard Hours |
35.00 |
| Daily Work Shift |
Day |
| Work Arrangement |
|
| Union Description |
AFSCME - Local 1761 COLT |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
PERS |
Qualifications
| Minimum Education and Experience |
- High school/vocational school education or equivalent and at least three (3) years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email.
- Shorthand, stenographic, and/or machine transcription skills.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite and data management systems.
- Ability to handle sensitive information with discretion.
- Effective communication and client service skills.
|
| Preferred Qualifications |
- Familiarity with the Ticket to Work program, Social Security, Medicaid, vocational rehabilitation and work incentives.
- Familiarity with the compliance procedures for Division of Developmental Disability.
- 2+ years of administrative experience, preferably in human services or healthcare.
- Familiarity with DDD regulations and Ticket to Work program guidelines.
- Benefits Counseling Certification.
- Ability to complete and maintain a Benefits Counseling Certification.
- Ability to pass suitability and Social Security Trainings to have and maintain Ticket Portal Access.
- Associate Degree.
|
| Equipment Utilized |
- Microsoft Office (Word, Excel, Outlook).
- Ticket to Work Portal.
- Document scanning and filing equipment.
- Secure email and data portals.
- Marketplace.
HCM an I-9 Guardian E-Verify.
|
| Physical Demands and Work Environment |
- Primarily office-based.
- Requires sitting, and typing.
- Must be able to manage multiple tasks in a fast-paced environment.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST2329 |
| Posting Open Date |
11/06/2025 |
| Special Instructions to Applicants |
Message to
AFSCME Local 1761 (
COLT) members
ONLY:
To apply, an application or resume must be submitted no later than 9:00 a.m. on Friday,
11/14/2025. Although
AFSCME Local 1761 (
COLT) members have priority consideration, outside applications are accepted as well. |
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Douglass (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Nov 07, 2025