Administrative Assistant

Make your mark for patients

We are looking for a dynamic Executive Administrative Assistant to join our Insights to Impact (I2I) organization in the US, based in our Smyrna, GA office. This is a hybrid position.

About the role

You will provide administrative support to the Head of US Insight to Impact and Leadership Team; including but not limited to calendar management, organization of meetings, preparation of documents and general administrative support.

Who you'll work with

You will work with the Head of US Insight to Impact and Leadership Team.

What you'll do

• Provide administrative support and work in close cooperation with the Head of US Insight to Impact and I2I Leadership Team to ensure efficient I2I operations.
• Responsible for travel arrangements, flight reservations, hotel accommodations, transportation, etc.
• Schedule and coordinate schedule and calendar on behalf of the Head of US Insight to Impact making proactive, thoughtful, and ultimately independent decisions (attendance/conflicts; opportunities to streamline, etc.)
• Schedule and organize both domestic and international meetings (Face to face, Tele-Conference, Video Conference, Net Meeting, etc.); Ensuring there is sufficient time for content creation, participant planning, etc. and that action items from key meetings are captured and socialized in a timely manner
• Manage overall administrative support to the team including but not limited to expense report submissions, Teams channel management, presentation support, and ad hoc project based work.
• Maintain and organize paper and electronic documents (e.g. training, organization charts, contact information) and document management as required, using company approved digital solutions to enable efficiency.
• Work with appropriate UCB teams to coordinate office space and equipment needs for the I2I department as needed. (e.g. work space for visitors, meeting rooms computers/laptops).
• Order department/group office supplies and process invoices, check requests, and purchase orders. Ensure proper follow up of these.
• Engage with I2I LT to understand opportunities for ongoing support and efficiencies that allow them to focus on non-administrative efforts
• Serve as ambassador for department to external visitors.
• Such other responsibilities and projects that may be assigned and ad hoc reporting.

Interested? For this role we're looking for the following

Minimum requirements

• 7-10 years of experience as Executive Administrative Assistant, supporting mid-size team

Preferred requirements

• Experience operating in a matrix environment
• Strong interpersonal skills, critical thinking/problem solving, communication and project management skills
• Track record of successfully using interpersonal skills and self-awareness when interacting with Sr. executives (local and global)
• Technically competent with Microsoft Office suite

This positions reasonably anticipated base salary range is $60,000 to $78,800 per year. The actual salary offered will take into account internal equity and may also vary depending on the candidate's geographic region, job-related knowledge, skills, and experience, among other factors.

Are you ready to 'go beyond' to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

About us
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9.000 people in all four corners of the globe, inspired by patients and driven by science.

Why work with us?
At UCB, we don't just complete tasks, we create value. We aren't afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We 'go beyond' to create value for our patients, and always with a human focus, whether that's on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

At UCB, we've embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless explicitly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable federal, state, or local law. UCB invites you to voluntarily self-identify during the application process. Provision of self-identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment, your employment with UCB, or otherwise subject you to any adverse treatment. Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws, orders, and regulations.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on US-Reasonable_Accommodation@ucb.com for application to US based roles. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.