ADMINISTRATIVE ASSISTANT-SPAROW SPECIALTY HOSPITAL

General Purpose of Job:

Assist and maintain independent administrative office operation and support for the clinical service lines. Assist the the leadership team with the implementation of Nursing and Service Line plans, and provide a liaison between the Directors, leadership, and physicians. Coordinate efficient, effective activities servicing nursing and/or service line and key support organizations and physicians. Responsible for maintaining computer database and performing service associated with nursing and/or service line.

Essential Duties:

This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Perform various word processing, typing, and proofreading duties including correspondence, forms, tables, charts, records, schedules, etc., often confidential in nature.
• Coordinate photocopying, requisition of supplies, bulk mailing processing, filing, answering phones maintenance of office equipment and performs other professional administrative assistant duties as required.
• Assist in budget preparation, establish systems for expenditure of funds and expense control, track finances, and reconcile with budget statements.
• Prepare administrative reports from word processing, database and spreadsheet software.
• Establish, maintains, and revises record keeping and filing systems; and classifies, sorts and files correspondence, articles, records and other documents.
• Arrange meetings and conferences, schedule interviews and appointments, arrange travel accommodations, and perform other duties related to maintaining assigned calendar's.
• Engage in a variety of contacts in and outside of the Health System in order to obtain or relay information, arrange meetings.
• Assist in coordination of special projects.
• Fill in as needed in other areas.
• Provides service that surpasses patient and customer needs and requirements.
• Models Hospital customer service behavioral standards.
• May have to travel as necessary.
• Ensures that behavior is welcoming and appropriately respectful to all team members, patients and customers regardless of their diversity in compliance with Hospital expectations.
• Serves as a role model for consistent demonstration of UMH Sparrow Customer Service Behavioral Standards of Performance, by respecting the Privacy and Confidentiality of those we serve.
• Demonstrates knowledge and respects patient, service provider, organizational confidentiality and HIPAA Security procedures and protocols as defined under the HIPAA Privacy and Security Procedures.
• Follows established HIPAA privacy procedures when using and/or disclosing protected health information.
• Accountability for maintaining a Healthy Work Environment by adhering to the "Commitment to my Co-workers" principles.
• Compliance with mandatory job related requirements (i.e. staff meetings, in-services, annual competencies and TB testing).
• Maintains knowledge of current trends in area of expertise and provides evidence of current competencies.