Position Details
Position Information
| Recruitment/Posting Title |
Program Support Specialist |
| Job Category |
Staff & Executive - Project/Program Management/Planning |
| Department |
RWJ-Education-PISC |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide,
RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the Department of Family Medicine and Community Health at the Robert Wood Johnson Medical School.
Under the supervision of the discipline specific Clerkship Director, assists with the development, implementation and monitoring of educational programs within the department. Provides administrative and program support to the Undergraduate Medical Education Office. Reports to Department Administrator and Clerkship Director. The Program Support Specialist will support all departmental activities: clerkships, electives, sub-internships, boot camps, summative clinical skills assessment, and departmental-specific activities in Introduction to the Clerkship Experience.
Among the key duties of this position are the following:
- Provides administrative support to all undergraduate clinical medical education activities.
- Liaison to students, faculty, residents, community faculty, affiliated sites and school administration for any issues or questions relating to the Clerkship, Electives, Sub-internships, Boot Camp and other departmental undergraduate medical student activities.
- Supports the Primary and Ambulatory Care Continuity Experience (PACCE).
- Organizes medical student attendance at interdisciplinary conferences and lectures.
- Acts as liaison between students and community preceptors.
- Maintains and updates web-based course platform (AMP) including syllabi, related course materials and creation of course evaluations in AMP or other platforms. Serves as first support contact for students with issues/problems relating to web-based platforms.
|
| FLSA |
Exempt |
| Grade |
22S |
| Salary Details |
|
| Minimum Salary |
61512.000 |
| Mid Range Salary |
73603.000 |
| Maximum Salary |
87239.000 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
HPAE 5094 |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's Degree in Business Administration, Social Science or a related field plus two (2) years of progressively more responsible administrative experience required.
- Equivalent experience, education and/or training may be substituted for the education requirements.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Knowledge of excellent interpersonal and communication skills required.
- Proficiency in Microsoft Excel/Access required.
- Ability to coordinate new technology initiatives such as the Audience Response System.
- Facility with the Academic Management Platform and Clinical Activity Tracking System.
- Ability to embrace changes and new ideas, identify potential weaknesses of the new educational intervention and assure that the educational objectives are met.
- Must be able to manage multiple projects simultaneously and start new rotation tasks while finishing previous rotation duties.
|
| Preferred Qualifications |
- Familiarity with clinical medicine/ terminology preferred.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
- Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.
- Work Environment: Office and Clinic settings. Moderate noise.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST2386 |
| Posting Open Date |
|
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Downtown New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Dec 22, 2025